Business Operations Manager (Financial Anl Supv 2)

$92,000 - $172,000/Yr

University of California - Davis, CA

Full-time - Mid Level

Davis, CA

Educational Services

About the position

The Business Operations Manager (Financial Anl Supv 2) at the University of California, Davis, operates under the general direction of the Chief Administrative Officer (CAO). This role is pivotal in managing and supervising the BFTV Cluster business unit, which encompasses a range of responsibilities including pre/post-award and fiscal management, purchasing, inventory, and facilities management. The position is tasked with providing highly complex technical financial services for various faculty research projects and departmental finances, which include intramural and extramural funds, state and federal contracts/grants, income/recharge, gift, and endowment accounts. The manager will perform budgetary analysis, reporting, and long-range strategic planning, alongside grant management and accounting duties. This role also involves interpreting and applying university regulations, policies, and procedures related to financial administration, ensuring compliance with financial management, reporting, and control of all faculty funding, as well as OMB/A-21 federal compliance issues. The Business Operations Manager will work independently, utilizing strong analytical skills to conduct fiscal analysis, planning, and reporting. This includes managing complex budgets, establishing internal controls, and providing financial analysis and forecasting to compile financial data and reports. The position requires experience in leading and managing teams, evaluating performance, and handling employee and labor relations, while maintaining confidentiality and sensitivity regarding information. The manager will also need to navigate federal and private compliance regulations governing grant budgeting and financial reporting, ensuring adherence to cost-sharing standards and policies regarding the use of grant funds. Familiarity with governmental laws and regulations, such as Federal OMB Circulars A-21, A-110, and A-133, is essential. In addition to financial oversight, the role includes responsibilities for unit management and supervision, ensuring that the BFTV Cluster operates efficiently and effectively. The manager will oversee special projects and provide organizational support as needed. The BFTV Cluster is a large administrative entity that supports teaching, research, and outreach for multiple departments, with a combined estimated annual operating budget of $123 million. This position is critical in supporting the faculty, staff, and students within the Biological and Agricultural Engineering, Food Science and Technology, and Viticulture & Enology departments.

Responsibilities

• Perform fiscal analysis, planning, reporting, and management for the BFTV Cluster business unit.
• Manage and supervise the BFTV Cluster business unit, including pre/post-award and fiscal management, purchasing, inventory, and facilities.
• Conduct budgetary analysis and long-range strategic planning for faculty research projects and departmental finances.
• Ensure compliance with university regulations, policies, and procedures related to financial administration.
• Oversee grant management and accounting duties, including controlling complex budgets and fiscal close processes.
• Interpret and apply federal and private compliance regulations governing grant budgeting and financial reporting.
• Lead, manage, and evaluate staff, providing coaching and mentoring as needed.
• Develop and implement internal controls and financial analysis processes.
• Communicate effectively with individuals of varying backgrounds to resolve problems and clarify situations.
• Maintain organizational efficiency and effectiveness in record keeping and time management.

Requirements

• Experience in business management and accounting principles and practices.
• Proficiency in fund accounting and developing complex budgets.
• Experience in financial analysis, forecasting, and strategic planning.
• Strong leadership skills with experience in managing, supervising, and evaluating staff.
• Knowledge of federal and private compliance regulations governing grant budgeting and financial reporting.
• Experience with contracts/grants administration from proposal preparation to account management and closeouts.
• Ability to interpret, apply, and communicate policies and procedures effectively.
• Strong interpersonal, written, and oral communication skills.
• Organizational skills for maintaining efficiency and effectiveness in operations.

Nice-to-haves

• Experience with UC Davis applications for finance, payroll, travel, purchasing, inventory, and facilities.
• Familiarity with cost allocation methods.
• Experience in inventory and facilities management.

Benefits

• High quality and low-cost medical plans for employees and their families.
• Dental and Vision insurance premiums covered for eligible roles.
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave.
• Paid Holidays annually as per UC Davis Policies or Collective Bargaining Agreement.
• Paid Time Off/Vacation/Sick Time as per UC Davis Policies or Collective Bargaining Agreement.
• Continuing Education allowance and Education Reimbursement Program.
• Access to free professional development courses and learning opportunities.
• WorkLife and Wellness programs and resources.
• On-site Employee Assistance Program with free mental health services.
• Supplemental insurance options including additional life, short/long term disability, pet insurance, and legal coverage.
• Public Service Loan Forgiveness Qualified Employer & Student Loan Repayment Assistance Program.
• Retirement benefit options including Pension and other Retirement Saving Plans.