Business Operations Manager

Olgoonik - Fairfax, VA

Full-time - Mid Level

Fairfax, VA

Warehousing and Storage

About the position

The Business Operations Manager will oversee and manage contract funding and budgets for the Bureau of International Narcotics and Law Enforcement Affairs (INL) program in Haiti. This role involves ensuring proper tracking of financial resources, procurement approvals, and administrative management services, contributing to the operational support of the Haitian National Police (HNP) in their mission to counter gangs and restore security in Haiti.

Responsibilities

• Support the PMO team assigned for the INL Logistics, Life Support for Haiti Program.
• Assist the Corporate Program Manager, Program Manager, and Procurement Coordinator by providing oversight to ensure the proper tracking of contract funding, committed cost, burn rates, and program budgets.
• Conduct weekly reconciliations with finance and procurement to ensure the PMO team is tracking all funding and budgets correctly.
• Track all procurement to ensure that all approvals have been obtained, action is within contract scope, within budget, and has the correct application of G&A and Fee.
• Provide oversight for all Business Expense Reports and submit them for approval.
• Work in close coordination with the Procurement Coordinator and Accountant.
• Prepare and submit monthly invoices following the procedures established by INL Haiti.
• Provide prompt notifications to ensure that funding remains sufficient at all times for all contract activities.
• Coordinate with HR and develop program processes for all hiring actions to include resume vetting, interviewing, onboarding, evaluations, PAFs, etc.

Requirements

• A Bachelor's Degree (preferred) and/or 5 years of business, finance, or contract management experience in lieu of a degree.
• Government contracting experience.
• Knowledge of the FAR is required.
• Excellent written, communication, and interpersonal skills.
• Proficient with Microsoft Suite of products including Word, Excel, Access, and E-mail business software.
• Self-motivation and the ability to work effectively under a minimum of supervision.
• Ability to multi-task efficiently, work in a fast-paced environment on multiple projects, and have a strong attention to detail.