Business Operations Manager

$50,003 - $50,003/Yr

Montana State University - Bozeman, MT

Full-time - Mid Level

Bozeman, MT

Educational Services

About the position

The Business Operations Manager provides high-level administrative and operational support to the Dean's Office and departments within the College of Education, Health and Human Development (EHHD): Education, Human Development & Community Health, Counseling, and Food Systems, Nutrition & Kinesiology. This role is crucial in assisting and managing grants for Principal Investigators within the college. As part of the EHHD BOM Team, the Business Operations Manager reports directly to the EHHD Senior Assistant Dean and plays a vital role in the administrative and fiscal operations of the Dean's Office, supporting students, faculty, and staff in achieving the educational and research mission of the College. The responsibilities of this position include fiscal coordination and budget management for departmental and grant funds, which involves monitoring expenditures, managing compensation and workload data, coordinating payroll reconciliation, performing analyses, providing budget projections, and reallocating resources as necessary. The Business Operations Manager is expected to exhibit service excellence to students, faculty, and staff, and to take the lead or contribute to various projects as appropriate. This position also serves as the first point of contact for departmental inquiries regarding BOM operations, ensuring effective communication and support across the college. In addition to fiscal responsibilities, the Business Operations Manager acts as a liaison for human resources, handling hiring and payroll issues, processing appointments for faculty and students, and coordinating recruitment and selection processes. The role also includes post-award grant support, where the manager reconciles budget expenditures, monitors payroll and benefits, and assists Principal Investigators with grant management tasks. Overall, this position is integral to the smooth operation of the College of Education, Health and Human Development, ensuring that all administrative and fiscal functions are carried out efficiently and effectively.

Responsibilities

• Provide high-level administrative and operational support to the Dean's Office and departments within EHHD.
• Assist and manage grant support for Principal Investigators in the college.
• Coordinate with the EHHD Budget & Fiscal Manager on budgets and payroll reconciliation.
• Prepare budgets for graduate student programs and events.
• Serve as the first contact for hiring and payroll issues.
• Process various types of appointments for faculty and students.
• Reconcile budget expenditures with grant budgets and monitor payroll and benefits.
• Assist with documentation for hiring, purchasing, and contracted services.
• Develop and monitor the calendar for grant deadlines for spending and reports.
• Exhibit service excellence to students, faculty, and staff as part of the Dean's Office reception staff.

Requirements

• Progressively responsible administrative/office management experience with an emphasis on human resources or fiscal management.
• Demonstrated competence in managing and maintaining records with high accuracy and attention to detail.
• Effective communication and excellent customer service skills for diverse groups.
• Ability to prioritize multiple work assignments and manage events while meeting deadlines.
• Competence in using personal computers and various software, preferably Microsoft Office.

Nice-to-haves

• Bachelor's degree.
• Advanced skills in Excel and database management.
• Knowledge of MSU procedures and policies or previous experience in a higher education setting.

Benefits

• Eligible for benefits including health insurance, retirement plans, and paid time off.