Business Operations Manager

Princeton University - Princeton, NJ

Full-time - Mid Level

Princeton, NJ

Educational Services

About the position

The Business Operations Manager at Princeton University's Keller Center plays a crucial role in the leadership team, collaborating closely with the Executive Director and other leaders to shape and implement strategic policies and operational efficiencies. This position is responsible for overseeing finance, technology, human resources, and operational functions, ensuring that faculty, students, and staff have the necessary resources to fulfill their roles effectively. The Manager will also lead two direct reports and contribute to the overall success of the Center's programs and initiatives.

Responsibilities

• Oversee financial planning and budgeting processes for the department.
• Prepare annual budget in collaboration with leadership and key stakeholders.
• Prepare monthly reports to track actual spending versus budgeted spending and recommend corrective measures.
• Develop long-term funding and programmatic expense projections to identify potential shortfalls.
• Manage overall fund balances for each programmatic area and ensure timely allocations.
• Oversee the technology area to ensure stakeholders have the necessary resources.
• Manage the department's website technology and CRM infrastructure.
• Oversee the Makerspace and ensure necessary infrastructure and personnel are in place.
• Assess and recommend solutions to enhance department-wide processes and efficiency.
• Manage two direct reports, providing guidance and conducting performance reviews.
• Support the Executive Director with hiring and staff development processes.
• Collaborate with the Executive Director on strategic planning and operational topics.
• Oversee facilities needs, including space allocations and maintenance across locations.
• Implement university policies and ensure regulatory compliance within the department.

Requirements

• Bachelor's degree and 7 years of experience in a relevant field.
• Demonstrated leadership, problem-solving, decision-making, and communication skills.
• Ability to manage departmental resources effectively and oversee financial operations.
• Experience in supervising and developing staff.
• Strong organizational skills and ability to manage multiple priorities.
• Excellent interpersonal skills and professional communication.

Nice-to-haves

• Advanced degree preferred.
• Proficiency in university administrative applications and enterprise systems.
• Experience in higher education administration or non-profit organizations.
• Experience in space management and laboratory/office renovations.

Benefits

• Health insurance
• Dental insurance
• Retirement plan
• Paid holidays
• Professional development opportunities