Business Operations Specialist

$50,000 - $55,000/Yr

Arizona State University - Tempe, AZ

Part-time,Full-time - Mid Level

Tempe, AZ

Educational Services

About the position

The Business Operations Specialist at Arizona State University plays a crucial role in supporting the core business team and Educational Outreach and Student Services by performing a wide range of fiscal duties. This position involves payment processing, oversight of business operations functions, and ensuring compliance with university policies and procedures. The ideal candidate will demonstrate strong organizational and customer service skills while thriving in a fast-paced environment.

Responsibilities

• Work independently and exercise professional judgement to serve as a knowledgeable and helpful resource.
• Keep up to date on ASU and department policies and procedures to ensure accurate output and processing.
• Assist students and staff with their trip requests and expense reports.
• Monitor a variety of account expenditures.
• Assist with audit requests and gathering documentation.
• Process departmental supply orders.
• Assist with special projects, requiring problem solving, research and recommendation of next steps.
• Initiate and/or approve financial transactions in University accounting systems.
• Provide solutions to problems presented by customers, colleagues and students, recommending changes to methods or procedures to management.
• Advise and counsel on accounting and procurement matters to department and/or University staff, providing program specific training as needed.
• Maintain a departmental p-card(s), including daily management, document retention and monthly reconciliations.
• Provide oversight and ensure accuracy of the purchasing process within departmental units.
• Assist with document retention and audit requests by gathering documentation and financial records.
• May assist in maintaining department physical key control system, processing key requests and maintaining accurate inventory.
• Provide supervision to student staff as needed.
• Perform other duties, as assigned.

Requirements

• Bachelor's degree in a field appropriate to the area of assignment AND three (3) years of related experience; OR, Seven (7) years of related experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.
• Demonstrated knowledge of standard office and administrative practices.
• Experience using a financial system, human resource management system and reporting system in a higher education environment (Workday, PeopleSoft and Kenexa preferred).
• Experience processing payroll and maintaining employee timesheets or serving as Department Time Administrator (DTA) experience (TAS/SubItUp preferred).
• Demonstrated knowledge of ASU Travel policies and procedures, specifically with Concur.
• Experience working in a fast-paced environment with competing deadlines.
• Experience working with detailed financial information.
• Experience with Microsoft Office (Word, Excel, and Outlook) and Adobe Acrobat PDF.
• Experience in customer service.
• Evidence of effective communication skills.
• Demonstrated experience handling cash, managing a departmental purchasing card and assisting in the operation of a fiscally sound environment.
• Ability to interpret, educate about and enforce University, divisional and department policy.
• Skill in preparing detailed reports on a timely basis.

Nice-to-haves

• Experience in customer service in a higher education environment.
• Knowledge of ASU travel policies and procedures.
• Experience with Concur travel system.

Benefits

• Wellness program
• Disability insurance
• Relocation assistance
• Dental insurance
• Employee assistance program
• Vision insurance
• Life insurance
• Low-cost health insurance benefits available on day one
• Tuition Reduction Program for staff members, their spouses, and dependents, available on day one
• Retirement program designed to promote long-term savings and provide income upon retirement
• Paid time for volunteer and professional development
• Flexible work arrangements available in an alternative or hybrid schedule, pending leadership approval.