Business Operations Specialist

Homeland Security Investigations - Fairfax, VA

Full-time - Mid Level

Fairfax, VA

Administrative and Support Services

About the position

As a Business Operations Specialist within the Department of Homeland Security's Immigration and Customs Enforcement, specifically in the Homeland Security Investigations (HSI) division, you will play a crucial role in supporting the operational needs of the agency. This position is located in Fairfax, Virginia, and is classified as a non-bargaining unit position. Your primary responsibilities will involve consulting with program staff to identify their needs and ensure that mission requirements are met effectively. You will be tasked with reviewing contractor payment requests, approving and recommending vendor payments based on your delegated authority, and closely monitoring the cost, schedule, and performance parameters of all assigned contracts. Additionally, you will coordinate with the Contracting Officer to ensure that procurement process timelines are adhered to, which is vital for maintaining operational efficiency and compliance with federal regulations. In this role, you will be expected to demonstrate a high level of expertise in contracting and procurement processes. You will assist in the development of acquisition packages and provide technical support for both pre-award and post-award activities. Your ability to conduct studies and develop recommendations based on your findings will be essential in optimizing contract performance and ensuring that the agency's operational goals are achieved. This position requires a strong understanding of federal contracting regulations and the ability to work collaboratively with various stakeholders to facilitate successful contract management. The position is full-time and permanent, with a potential probationary period of one year upon appointment. You will be evaluated based on your qualifications and experience, and your resume must clearly outline your relevant skills and accomplishments. The Department of Homeland Security is committed to fostering a diverse and inclusive workplace, encouraging individuals from various backgrounds to apply, including veterans and persons with disabilities.

Responsibilities

• Function as a consultant and work with program staff to identify program needs and accomplish mission requirements.
• Review contractor payment requests, approve and recommend vendor payments based on delegated authority, and monitor the cost, schedule, and performance parameters of all assigned contracts.
• Coordinate with the Contracting Officer to ensure procurement process timelines are being met.
• Assist in the development of acquisition packages and provide technical support for pre-award and post-award activities.
• Conduct studies and develop recommendations based on study results.

Requirements

• Must be a U.S. citizen to apply for this position.
• Must successfully pass a background investigation.
• Must successfully pass a drug screen.
• Current Federal employees must have served 52 weeks at the next lower grade in the Federal service.
• One year of specialized experience at the GS-11 grade level or equivalent for GS-12 qualification.
• One year of specialized experience at the GS-12 grade level or equivalent for GS-13 qualification.

Nice-to-haves

• Experience in federal contracting and procurement processes.
• Strong analytical and decision-making skills.
• Excellent written and verbal communication skills.

Benefits

• Health, dental, vision, life, and long-term care insurance.
• Retirement plan and Thrift Savings Plan (similar to a 401(k)).
• Flexible Spending Account.
• Employee Assistance Program.
• Personal leave days and paid federal holidays.
• Flexible work schedules and telework options.
• Tuition reimbursement and transportation subsidies.
• Uniform allowance and health and wellness programs.
• Fitness centers and employee development opportunities.