AllSTEM Connections - Rahway, NJ

posted 2 months ago

Full-time - Entry Level
Rahway, NJ
Administrative and Support Services

About the position

The Business Operations Systems Analyst is a pivotal role within the Global Procurement team, responsible for engaging with stakeholders across the globe to execute and optimize systems, processes, and information. This position is critical in driving efficiencies and providing insights into business performance, which supports data-driven decisions and identifies opportunities for sustained improvement. The ideal candidate will align business strategy with system, process, and information requirements, offering recommendations to enhance customer service, reduce costs and risks, and improve compliance, policy adherence, process design, and service levels. In this role, the analyst will support business activities across various modules of Ariba, including Sourcing, Contracting, and Buying and Invoicing. Understanding the interdependencies across these modules is essential to assess changes and their business impacts effectively. The analyst will also provide support for end-user reporting needs in Fieldglass and Ariba, including managing P2P Dashboard content and data requests across the Ariba modules. Additionally, the analyst will act as a backup for Commodity Code and Material Code change management processes, coordinating with Finance, Tax, IT, and business stakeholders while maintaining master files used in Ariba application configuration. The analyst will participate as a team member on Fieldglass Contingent Worker projects, which includes testing systems, managing cutover planning and execution, developing a Global Playbook for Contingent Worker deployments, and documenting issues during the Hypercare Period. Aligning with production support team members to understand the downstream and upstream impacts of changes is crucial to ensure process continuity. Furthermore, the analyst will serve as a backup for Ariba Guided Buying administration, ensuring that all processes are streamlined and efficient.

Responsibilities

  • Support business activities across Ariba Sourcing, Contracting, and Buying and Invoicing Modules.
  • Provide support for end-user Fieldglass and Ariba reporting needs, including P2P Dashboard content management and data requests.
  • Act as a backup for Commodity Code/Material Code change management processes, coordinating with Finance, Tax, IT, and business stakeholders.
  • Participate as a team member on Fieldglass Contingent Worker projects, including testing systems and managing cutover planning and execution.
  • Develop Global Playbook for Contingent Worker deployments and document issues during the Hypercare Period.
  • Align with production support team members to understand downstream and upstream impacts of changes.
  • Serve as a backup for Ariba Guided Buying administration.

Requirements

  • Bachelor's Degree in Computer Science, Information Systems, Finance and Accounting, Business Analytics, or a related technical field.
  • 3-5 years of experience in Site-Based & Country Level Procurement or a related field.
  • Functional experience with SAP Fieldglass and Ariba systems.
  • Strong understanding of managing Contingent Labor and SOW Services using a Vendor Management System, preferably Fieldglass.
  • Experience developing and executing test scripts and documenting results.
  • Proficiency in SAP Fieldglass, particularly within a Program Management Office.
  • Strong analytical and problem-solving skills with the ability to work with incomplete or imperfect information.
  • Excellent oral and written communication skills, with experience working collaboratively in global and cross-functional teams.
  • Strong Microsoft Office application skills, particularly in report writing and presenting findings.

Nice-to-haves

  • Knowledge of procurement processes and ERP platforms, particularly SAP ECC.
  • Working knowledge of SAP Ariba system.
  • Experience with Ariba Guided Buying administration and reporting tools.
  • Understanding of Fieldglass and Ariba Master Data and their impacts on end-to-end processes.

Benefits

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Flexible schedule
  • Health insurance
  • Health savings account
  • Paid time off
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