Business Services Manager - Purchasing Division

$91,157 - $145,487/Yr

Broward County - Fort Lauderdale, FL

Full-time - Mid Level

Fort Lauderdale, FL

About the position

The Purchasing Division for the Broward County Board of County Commissioners is seeking a qualified candidate for the position of Business Services Manager. This role is pivotal in managing the services provided by the Purchasing Division, which acts as a centralized purchasing agency responsible for procuring goods and services for various County agencies. The Business Services Manager will oversee critical functions such as the Purchasing Card Program, Surplus Property Management, and the maintenance of Policy and Procedures Manuals. This position also involves budgeting and finance management, human resources coordination, and managing Board-directed programs or ordinances. The successful candidate will be responsible for procurement reporting, public records requests, and training and development management for procurement officers and agency buyers. In this role, the Business Services Manager will develop division communications and interface with various County departments, ensuring that leadership is kept informed of all communications. The ideal candidate will possess strong business acumen, integrity, and experience in related fields, along with excellent communication skills and the ability to engage in both strategic and operational planning. This position requires a proactive approach to creating, developing, implementing, and enhancing specific programs and organizational policies based on operational needs. The Business Services Manager will also be responsible for providing exceptional customer service to both internal and external customers, reporting and escalating any major concerns to high-level executives. The role involves administrative and supervisory work coordinating the procurement operations of the County's central purchasing system, working under administrative supervision to develop and implement programs within organizational policies. The Business Services Manager will report major activities to executive-level administrators through conferences and reports, ensuring that the division meets its commitments aligned with organizational plans and leadership goals.

Responsibilities

• Oversee the business functions of the agency including purchasing, personnel, revenue/cash handling and auditing, payroll, accounts receivable and payable, inventory, grants, contracts, trust administration and revenue development.
• Manage the Purchasing Card Program for approximately 900 cardholders and Surplus Property Management.
• Maintain and update Policy and Procedures Manuals, ensuring proper distribution.
• Prepare and manage budgeting and finance, including budget preparation, expenditures, and payroll.
• Coordinate with HR Division for personnel actions and recruiting.
• Manage Board-directed programs or ordinances and Commission Agenda Reports Management.
• Handle procurement reporting for internal and external stakeholders.
• Manage public records requests and records management for the division.
• Oversee training and development for procurement officers and agency buyers, as well as vendor training and certification.
• Create and maintain procurement catalog contracts and solicitation templates.
• Provide logistic/resource management support for emergencies.
• Collaborate with Purchasing Managers and Information Technology Team.

Requirements

• Bachelor's degree from an accredited college or university with major coursework in accounting, finance, public or business administration or closely related field.
• Six (6) years of progressively responsible professional administrative and financial management experience based on area of assignment, including four (4) years of administrative/supervisory experience.
• PMP Certification or Certified Purchasing Card Professional (CPCP) is preferred.
• Experience in human resources and government budgeting is preferred.

Nice-to-haves

• Master's degree from an accredited college or university with major coursework in accounting, finance, public or business administration or closely related field.
• Two (2) years or more of human resource experience.
• Two (2) years or more of government budget experience.
• One (1) year or more of experience administering a Purchasing Card Program.
• One (1) year or more of experience administering a Surplus Disposal Program.

Benefits

• Full-time position with a salary range of $91,157.25 - $145,487.31 per year.
• Opportunities for professional development and training.
• Comprehensive health insurance and retirement benefits.