Business Services Specialist

$49,582 - $81,782/Yr

University of Maryland - Baltimore, MD

Full-time - Entry Level

Baltimore, MD

Educational Services

About the position

The Business Services Specialist at the Erickson School of Aging Studies will support finance and business functions, reporting to the Assistant Dean and Chief of Staff. This role involves managing accounts payable, procurements, contracts, and human resources transactions, as well as overseeing office management. The specialist will track financial expenditures, produce reports, process travel requests, and order supplies, while also providing executive-level administrative support to the Dean and assisting in planning events and campus activities.

Responsibilities

• Prepares and processes payables, journal entries, etc.
• Enter/Process Payment Requests via PeopleSoft Finance/Paw Procurement System.
• Generate, review, provide analysis, and distribute monthly budget reports.
• Perform data analysis, revenue, and expenditure tracking, and reconcile expenses for all relevant accounts for all funding sources.
• Supports investigators in preparing applications or renewals for grants and contracts.
• Develops cost projections such as salary and fringe benefits.
• Serves as the Primary Payroll Preparer for the Erickson School.
• Ensures the accurate and timely processing of bi-weekly payroll.
• Responsible for accurately interpreting, processing, and reviewing time entry and other personnel data in PeopleSoft.
• Prepares and processes the appropriate payroll and human resource paperwork for all hiring, transfers, terminations, and other actions for all employee types.
• Manage and coordinate the daily calendar and schedule meetings and appointments of the Dean.
• Supports the planning of internal and external events, team projects, or other campus activities.

Requirements

• High School Diploma or GED and six years of progressively responsible experience in budgeting, accounting, payroll, purchasing, and personnel work.
• Excellent written, verbal, and interpersonal communication skills.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook, as well as in Google Suite and digital communication tools.
• Ability to perform basic mathematical computations, perform accurate data entry, and organize, prioritize, and execute various assignments.

Nice-to-haves

• Bachelor's Degree or higher in Business, Accounting, Public Administration, or related discipline.
• Prior experience working at USM, the State of Maryland, or higher education.
• Working knowledge of accounting principles and practices.
• Familiarity with PeopleSoft and digital communication tools.

Benefits

• Generous Leave including 11 Days of Annual Leave, 15 Days of Sick Leave, 15 Holidays, and 3 Personal Days.
• Tuition Remission for 8 credit hours per semester and for eligible dependents after two years of full-time employment.
• Life and disability insurance.
• Retirement/Pension plan.
• Professional development opportunities.
• Wellness opportunities.