Buyer

$31,200 - $40,934/Yr

City Of Mesquite - Mesquite, TX

Full-time

Remote - Mesquite, TX

Repair and Maintenance

About the position

The Buyer position at the City of Mesquite is a full-time role that plays a crucial part in the procurement process for the city. The Buyer assists in coordinating the timely bidding of city contracts from various user departments and evaluates bid responses to ensure they adhere to specifications. This role requires providing a wide range of support to the Purchasing division, which includes purchasing supplies, services, and materials for city departments as directed. The Buyer is also responsible for delivering professional, effective, and efficient public service assistance to the general public, as well as providing highly responsible secretarial support to various department staff. In this role, the Buyer will conduct training on purchasing policies and procedures for personnel at all levels within the city and the general public. The Buyer will assist the Purchasing Manager in composing, reviewing, and verifying a variety of documents, including memorandums, correspondence, reports, public notices, permits, forms, and bid specifications. Additionally, the Buyer will maintain and monitor the status of annual contracts and assist in administering these contracts under the guidance of the Purchasing Manager. The Buyer will also be responsible for answering questions and providing information to the public, vendors, and other departments regarding bid notices, bid openings, specifications, and awards. This position requires maintaining various filing systems, preparing materials for distribution, and assisting departments with entering Purchase Requisitions into the Munis system. The Buyer will also manage contracts related to uniforms and copiers, oversee the transportation pool, and assist new vendors with registration processes. Overall, this position is integral to ensuring the smooth operation of the Purchasing division and the procurement process within the city.

Responsibilities

• Assist in the procurement process of all bids and coordinate timely bidding of City contracts from user departments.
• Evaluate bid responses for adherence to specifications and provide preliminary recommendations for award.
• Provide support to the Purchasing division including purchases of supplies, services, and materials for city departments.
• Conduct training on purchasing policies and procedures for city personnel and the general public.
• Assist the Purchasing Manager in composing, reviewing, and verifying various documents including bid specifications and addenda.
• Maintain and monitor the status of annual contracts and assist in administering them with guidance from the Purchasing Manager.
• Answer questions and provide information to the public, vendors, and other departments regarding bid notices and specifications.
• Prepare and maintain a variety of files and filing systems, and update various records as needed.
• Assist departments with entering Purchase Requisitions into the Munis system to produce Purchase Orders.
• Manage annual uniform contracts and copier contracts, including scheduling maintenance and processing payments.
• Oversee the transportation pool, issue pool cars, and monitor vehicle repairs.
• Assist new vendors with registration on the City's website and electronic procurement provider's website.
• Monitor Purchase Orders from inception to delivery of goods and services.
• Attend formal bid openings, tabulate bids, and post results on the City's website.

Requirements

• Associate's degree or higher in Business Administration, Procurement, Accounting, Finance, Public Administration, or a related field.
• Two years of progressively responsible procurement experience or related field.
• Two years of experience working with Microsoft Excel, Word, PowerPoint, and Outlook.

Benefits

• Hybrid telecommute possible after probationary period with Director approval.