Campus Operations Purchasing and Receiving Supervisor

Waubonsee Community College - Sugar Grove, IL

Full-time - Mid Level

Sugar Grove, IL

Educational Services

About the position

The Campus Operations Purchasing and Receiving Supervisor at Waubonsee Community College plays a vital role in the coordination and support of Campus Operations resources. This position is essential for managing budgeting software, operational supplies, material goods, and service/maintenance agreements. The supervisor will oversee the campus warehouse and supervise the shipping and receiving staff, ensuring that all operations run smoothly and efficiently. This role requires a high level of judgment, initiative, and independence, as the supervisor will have direct contact with all college employees and must respond professionally to various inquiries and requests. The responsibilities include taking assignments from Campus Operations Managers for material acquisitions and procurement, coordinating quotations of services with other college departments and vendors, and attending pre-bid and bid openings for product/project support. The supervisor will assist in creating and compiling detailed material and project specifications for procurement, requiring accurate attention to detail. Additionally, the supervisor will maintain the Campus Operations warehouse inventory, coordinate the inventory system, and perform semi-annual audits. They will work closely with vendors and the college purchasing department to optimize shipping and storage functions, as well as maintain the Campus Operations vendor database. The position also involves creating requisitions using the Banner system, researching and acquiring the lowest prices for goods and services, and establishing college furniture and furnishing standards. The supervisor will design and procure room layouts based on ergonomics, capacity, and ADA compliance, and coordinate with the Purchasing Manager on asset disposal. Other responsibilities include managing the receipt of items in the Banner system, responding to work order requests, and coordinating the processing of Campus Operations contracts and purchasing agreements. The supervisor will also work collaboratively with the Business Office and Purchasing Office and supervise the shipping and receiving staff, ensuring that all duties are performed effectively and efficiently.

Responsibilities

• Coordinate and support the use of Campus Operations resources such as budgeting software and operational supplies.
• Manage the campus warehouse and supervise shipping and receiving staff.
• Take assignments from Campus Operations Managers for material acquisitions and procurement.
• Coordinate quotations of services with other college departments, vendors, and contractors.
• Attend pre-bid and bid openings for product/project support.
• Assist with creation and compilation of detailed material and project specifications for procurement.
• Maintain Campus Operations warehouse inventory and coordinate the inventory system.
• Perform semi-annual auditing of inventory.
• Work with vendors and college purchasing department to optimize shipping and storage functions.
• Create requisitions using the Banner system.
• Research and acquire the lowest prices for goods and services following college policies.
• Establish and maintain college furniture and furnishing standards.
• Design and procure room layouts based on ergonomics, capacity, and ADA compliance.
• Coordinate with Purchasing Manager on asset disposal.
• Maintain inventory and other reference databases.
• Arrange shipment and delivery of products.
• Manage receipt of items in Banner by shipping and receiving staff.
• Respond to requests for work orders with general assignment responsibilities.
• Coordinate with Purchasing Manager on bids and assist with the development of specifications.
• Interact with suppliers to secure cost-effective, high-quality products.
• Coordinate the processing of Campus Operations contracts and purchasing agreements.
• Supervise the shipping and receiving staff.

Requirements

• Associate degree in a related field required; Bachelor's degree preferred.
• Minimum of three years of experience in a purchasing role required.
• Education or government purchasing experience with consortiums and/or state bidding procedures required.
• Minimum of one year in a team leadership or supervisory role.
• High level of experience with Microsoft Excel and Word, Adobe, DocuSign, video conferencing, databases, web technology, and ERP systems; Ellucian Banner experience preferred.
• Ability to analyze complex procurement issues and formulate logical conclusions.
• Excellent organizational, communication, interpersonal, and customer service skills.
• Ability to maintain confidentiality and handle confidential information.
• Ability to work independently with minimal supervision and attention to detail.
• Strong problem-solving and time-management skills.

Benefits

• Comprehensive benefits package with generous time off.
• Low-cost medical, dental, and vision plans.
• Secure pension plan through SURS.
• 14 paid holidays, including winter and Thanksgiving breaks.