Campus Secretary - High School - 226 Days (2024-2025)

Keller Independent School District - Keller, TX

Full-time

Keller, TX

Educational Services

About the position

The Campus Secretary at Keller Independent School District plays a crucial role in the administrative and operational functions of the high school. This position is under the supervision of the Campus Principal and involves a variety of tasks that support the efficient running of the school environment. The secretary is responsible for coordinating and organizing office activities, ensuring effective communication and information flow for the Principal, and providing support in various school operations. This includes maintaining confidentiality of sensitive information, preparing and maintaining records and reports, and serving as a liaison between the school, departments, and the District office. In addition to office management, the Campus Secretary handles financial duties such as preparing purchase orders, managing school budgets, and maintaining accurate records. The role also includes performing secretarial tasks like typing, filing, and composing correspondence. The secretary is expected to model the core organizational beliefs and values of Keller Independent School District, contributing to high student achievement and supporting the District's mission through effective communication and leadership. The position requires a commitment to professional development and compliance with all policies and legal requirements. The Campus Secretary must also ensure that all interactions with students, staff, and parents are respectful and supportive, fostering a positive school environment. This role is essential for the smooth operation of the school and requires a proactive approach to problem-solving and communication.

Responsibilities

• Coordinates and organizes office activities, ensuring efficient communication and information flow for the Principal.
• Handles routine issues and emergencies related to employees and students, making independent or collaborative decisions.
• Maintains confidentiality of sensitive and personal information.
• Provides training and work direction to assigned office personnel.
• Updates absence and timesheet information for staff.
• Serves as a major information resource and liaison between schools, departments, and the District office.
• Communicates with personnel and community to exchange information and resolve issues.
• Receives and greets visitors, screens correspondence, and manages telephone calls for the administrator and staff.
• Prepares and submits purchase orders, work orders, and reimbursement requests.
• Handles assigned financial duties, maintains school budgets, and manages site accounts.
• Compiles information and maintains records and reports related to assigned activities.
• Inputs data into the system, ensuring accuracy.
• Manages confidential files, including student, personnel, and payroll records.
• Performs secretarial tasks such as typing, word processing, proofreading, filing, and recording information.
• Provides guidance and direction to other school personnel as needed.
• Composes correspondence independently or with general instruction.
• Acts as a liaison with various constituents, including students, parents, staff, and visitors.
• Ensures that all interactions with students, District personnel, and parents are supportive, courteous, and respectful.
• Maintains confidentiality and develops systems for information retrieval in support of all programs.
• Pursues professional development activities for self and assigned staff, ensuring alignment with District goals.
• Complies with all policies, operating procedures, legal requirements, and verbal and written directives.

Requirements

• High School Diploma or equivalent.
• Three (3) years successful clerical experience.
• Experience in a public educational environment (preferred).
• Ability to be self-motivated and self-directed.
• Ability to use software to develop spreadsheets, databases, and do word processing.
• Ability to maintain accurate and auditable records.
• Knowledge of basic accounting principles.
• Ability to operate multi-line phone system.
• Effective public relations, organization, communication, and interpersonal skills.
• Ability to read, understand, and follow detailed written and verbal instructions.
• Ability to speak, read, and understand English.
• Ability to effectively present information in one-on-one situations.
• Proficient in keyboarding and file maintenance.