Capital Project Coordinator (administrative)

Reser's Fine Foods - Beaverton, OR

Full-time

Beaverton, OR

Food Manufacturing

About the position

The Capital Project Coordinator plays a crucial role in supporting capital projects through various administrative tasks. This position involves managing invoicing processes, facilitating approvals, and maintaining accurate records. The coordinator will be responsible for calendaring, memo creation, and entering, updating, researching, verifying, and retrieving data from various systems. Ensuring the accuracy and confidentiality of the information recorded is paramount. In addition to administrative duties, the coordinator will assist Project Managers by reading, researching, and routing correspondence. This includes drafting letters, documents, and other forms of communication, as well as collecting and analyzing information to initiate necessary communications. The role also involves supporting the preparation of status reports and other project-related presentations for Project Managers to share with organizational leadership, project teams, and client/customer groups. The coordinator will be tasked with researching and preparing confidential and sensitive documents, maintaining customer confidence, and protecting operations by keeping information confidential. The coordinator will assist in tracking and managing project timelines and gathering requirements, which includes obtaining quotes from vendors and subcontractors based on project scope, costs, resources, issues, changes, and risks. The ability to work independently and collaboratively on special nonrecurring and ongoing projects is essential. Regular attendance and punctuality are required to ensure the smooth operation of project activities.

Responsibilities

• Support capital projects by performing administrative tasks related to invoicing and facilitation of approvals.
• Manage calendaring, memo creation, and data entry, updating, researching, verifying, and retrieving data from various systems.
• Ensure the accuracy and confidentiality of information recorded.
• Assist Project Managers in reading, researching, and routing correspondence.
• Draft letters, documents, and correspondence as needed.
• Collect and analyze information and initiate communications.
• Support the preparation of status reports and other project reports and presentations for Project Managers.
• Research and prepare confidential and sensitive documents.
• Maintain customer confidence and protect operations by keeping information confidential.
• Assist with tracking and management of project timelines and requirement gathering.
• Obtain quotes from vendors and subcontractors based on project scope, costs, resources, issues, changes, and risks.
• Work independently and within a team on special nonrecurring and ongoing projects.
• Ensure regular attendance and punctuality.

Requirements

• High School Diploma or equivalent required.
• 2 years' experience in an office setting required.
• Reliable transportation is required.
• Prior experience in an accounting function strongly preferred.
• Highly detail-oriented with strong organizational skills.
• Ability to work with a diverse set of stakeholders including plant personnel, leadership, and vendors.
• Strong PC skills required, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent oral and written communication skills.