Career Opportunities: Payroll Specialist (11382)

SmithGroup - Ann Arbor, MI

Full-time - Mid Level

Hybrid - Ann Arbor, MI

Professional, Scientific, and Technical Services

About the position

SmithGroup is an award-winning, integrated design firm that blends research, data, and technology with innovation and a creative spirit to deliver resilient, inclusive spaces that solve our clients' greatest challenges. Our teams create exceptional design solutions for healthcare, science and technology, workplace, mixed use, higher education, cultural, waterfront, parks and open spaces, and urban environments. We are looking for passionate problem solvers who want to elevate design, push boundaries, and move us closer to a carbon-free future. The Ann Arbor office of SmithGroup is looking for a Payroll Specialist to join our team. SmithGroup has been named one of Southeast Michigan's Top Workplaces by the Detroit Free Press for 10 consecutive years!

Responsibilities

• Input, process, and analyze payroll data using automated systems to produce accurate and timely payroll (e.g., UKG Pro HRIS).
• Assist with all payroll tax activities, including compliance with local, state, and federal regulations.
• Compile payroll data such as garnishments, paid time off, insurance, benefits, and 401(k) deductions.
• Perform data entry for new employee information plus changes and updates for current employees.
• Review information from accounting software (e.g., Deltek Vision) for completeness and accuracy and make adjustments as necessary.
• Ensure compliance with all applicable state and federal wage and hour laws.
• Perform various journal entries, account reconciliations, and provide General Ledger support.
• Respond to employee questions regarding payroll issues.
• Provide appropriate payroll information for insurance renewals and audits (e.g., Worker's Compensation and general liability).
• Produce various management reports upon request.

Requirements

• An associate's degree or equivalent from a two-year college or technical school; or three years related experience and/or training; or equivalent combination of education and experience.
• Proficiency in Microsoft Word and Excel.
• Strong knowledge of employee tax setup for a multi-state company.
• A basic understanding of payroll systems - UKG Pro and/or Deltek Vision experience preferred.
• Excellent verbal communication skills in dealing with internal and external clients.
• Strong attention to detail and ability to work in a team environment.
• The ability to set priorities, multitask, and work independently.

Benefits

• Flexible scheduling
• Hybrid work environment
• 401(k)
• Parental leave
• Wellbeing resources
• PTO immediately available to new hires
• 15 extra Fridays off - on top of holidays
• One-on-one career coaching
• Professional development opportunities