Career Transition Clerk

$24,752 - $44,907/Yr

MINACT - Memphis, TN

Full-time - Entry Level

Onsite - Memphis, TN

Social Assistance

About the position

The Career Transition Clerk at MINACT, INC. plays a vital role in providing comprehensive administrative support to the department head and/or manager. This position involves performing complex administrative tasks that are essential for the smooth operation of the office. The clerk will be responsible for a variety of duties that include typing business letters, memorandums, reports, and charts on a personal computer, as well as composing and preparing routine correspondence for signature. The role requires a high level of attention to detail, particularly in establishing and maintaining confidential files and records, proofreading documents for grammatical, punctuation, and spelling errors, and managing the calendar and scheduling appointments for the department head. In addition to these tasks, the Career Transition Clerk will handle incoming and outgoing mail and faxes, ensuring timely follow-ups on action items. Attendance at departmental meetings is also a key responsibility, where the clerk will take notes and prepare/distribute meeting minutes. The position includes orienting new personnel to the Job Corps and the Center's policies and procedures, which is crucial for maintaining a well-informed staff. The clerk will also be the first point of contact for telephone inquiries, directing calls to the appropriate personnel, and will be responsible for ordering and maintaining office supplies and equipment. This role is not just about administrative tasks; it also involves promoting a positive work environment by demonstrating career success standards and core values. The Career Transition Clerk is expected to assist the center in achieving its Organizational Management System (OMS) goals and ensuring strict adherence to the Zero Tolerance Policy, which underscores the importance of maintaining a safe and respectful workplace.

Responsibilities

• Types business letters, memorandums, reports, charts, etc. on a personal computer.
• Composes and prepares routine correspondence for signature.
• Establishes and maintains confidential files and records.
• Proofreads and corrects grammatical, punctuation and spelling errors.
• Maintains calendar and schedules appointments; sends/receives incoming and outgoing mail and faxes; and follow-ups on dates for action items.
• Attends departmental meetings; takes notes and prepares/distributes meeting minutes.
• Orients new personnel to Job Corps and the Center's policies and procedures.
• Answers telephone and directs calls to the appropriate person.
• Orders and maintains office supplies and equipment.
• Operates office machines and instructs others in the operation of same.
• Assists the center in every effort necessary to achieve its OMS goals, as well as ensuring that the Zero Tolerance Policy is strictly adhered to.
• Promotes a positive work environment demonstrating career success standards and core values.

Requirements

• High School diploma or equivalent required.
• Experience in administrative support or office management preferred.

Nice-to-haves

• Experience with office machines and equipment operation.
• Familiarity with Job Corps policies and procedures.