Central Office Secretary

$41,151 - $51,681/Yr

Baldwin County Public Schools - Robertsdale, AL

Full-time - Entry Level

Robertsdale, AL

Educational Services

About the position

The Central Office Secretary at Baldwin County Public Schools plays a crucial role in supporting designated supervisors and managers by performing a variety of office management, clerical, and organizational tasks. This position aims to enhance the efficiency of office operations and contribute to the overall goals of the school system, particularly in maximizing student achievement.

Responsibilities

• Demonstrates support for the school system and its vision, goals, and priorities.
• Answers questions and responds to requests from schools and the general public; resolves issues or refers requests as appropriate.
• Performs routine clerical functions, producing and responding to correspondence, research, reports, and materials needed for efficient office operations.
• Prepares and submits information and/or recommendations for Board agenda as assigned.
• Maintains accurate electronic and non-electronic filing systems for reports, minutes, correspondence, and confidential records.
• Obtains, gathers, organizes, and prepares pertinent data and information for presentation as needed.
• Uses office technology/software to complete job responsibilities as assigned.
• Communicates effectively using various means such as telephones, electronic mail, and postal services.
• Arranges for technical support and effective operation of office technology and machines as assigned.
• Attends and participates in meetings as directed.
• Maintains appropriate confidentiality regarding school/workplace matters.
• Demonstrates initiative in identifying potential problems and opportunities for improvement.
• Reports potential problems or unusual events to appropriate personnel.
• Responds to inquiries and concerns in a timely and positive manner.
• Maintains and submits reports, records, and correspondence accurately and on time.
• Properly uses and cares for equipment and material resources of the school system.
• Uses effective collaboration skills to work as a productive team member.
• Serves on school system committees and representative groups as required.
• Adheres to school system rules and local, state, and federal regulations.
• Reports absences and takes leave in accordance with Board policies.
• Performs any other job-related duties as assigned.

Requirements

• High school diploma or GED required.
• Prior clerical experience preferred.
• Ability to meet suitability criteria for employment under the Alabama Child Protection Act.
• Knowledge of general office procedures, filing, and document preparation.
• Proficiency in oral and written communication skills.
• Effective interpersonal skills for communication and collaboration.
• Ability to work independently and prioritize tasks accurately.
• Ability to use technology for communication and data management.
• Physical strength, mobility, dexterity, stamina, and acuity to perform job responsibilities.
• Punctuality and regular attendance.

Benefits

• Full-time position with a salary range of $41,151 - $51,681 per year.