Certified Payroll Administrator

$75,000 - $80,000/Yr

KeyStaff - Fargo, ND

Full-time - Mid Level

Fargo, ND

Administrative and Support Services

About the position

We are looking for a skilled Certified Payroll Administrator to join our dynamic project team. This role is crucial for ensuring accurate and timely payroll processing for a large number of employees, particularly in the construction industry or a related field. The ideal candidate will have experience handling high-volume payroll and be familiar with Paylocity, although we are open to training the right candidate who demonstrates strong potential. In this position, you will collaborate closely with our Human Resources and Finance teams to manage payroll operations effectively, ensuring compliance with government regulations and internal policies. As a Certified Payroll Administrator, you will be responsible for processing in-house payroll, reviewing and balancing weekly pay runs, and ensuring that all payroll changes are accurately processed. You will set up new employees in the payroll system, calculate and process timecards, bonuses, employee changes, taxes, garnishments, and deductions. Maintaining time and attendance records is essential, as is auditing timecards for accuracy and correcting cost codes when necessary. You will also verify and approve timecards and time worked, communicate with department supervisors to resolve any missed time entries, and address employee inquiries regarding time off balances and discrepancies. In addition to payroll processing, you will prepare regular payroll reports, ensure compliance with federal, state, and local payroll regulations, and maintain an organized filing system for easy retrieval of documents. Safeguarding sensitive employee data and ensuring that all payroll information complies with legal requirements is a critical aspect of this role. You may also assist with benefits administration and support billing and invoicing tasks when required.

Responsibilities

• Process in-house payroll for a large number of employees.
• Review, edit, and balance weekly pay runs.
• Ensure all payroll changes are accurately processed.
• Set up new employees in the payroll system.
• Calculate and process timecards, bonuses, employee changes, taxes, garnishments, and deductions.
• Maintain time and attendance records, audit timecards, verify accuracy, and correct cost codes.
• Verify and approve timecards and time worked.
• Communicate with department supervisors to resolve any missed time entries.
• Address employee inquiries regarding time off balances, discrepancies, etc.
• Resolve any payroll issues that may arise.
• Prepare regular payroll reports.
• Ensure compliance with federal, state, and local payroll regulations.
• Maintain an organized filing system for easy retrieval of documents.
• Safeguard sensitive employee data and ensure all payroll information complies with legal requirements.
• Assist with benefits administration as needed.
• Support billing and invoicing tasks when required.

Requirements

• Bachelor's degree in Accounting, Business Administration, Human Resources, or a related field.
• 3+ years of experience in payroll administration.
• In-depth knowledge of payroll functions, including preparation, balancing, internal controls, and payroll taxes.
• Strong organizational skills with a keen eye for detail.
• Excellent analytical and problem-solving abilities.
• Proficiency with Microsoft Office Suite or similar software.
• Experience with payroll software, preferably Paylocity or a similar HRIS platform.
• Experience with Certified Payroll is highly preferred.
• Familiarity with Paylocity or similar HRIS platforms is an advantage.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance