Certified Payroll Clerk

Hubbard Construction Company - Winter Park, FL

Full-time - Mid Level

Winter Park, FL

Construction of Buildings

About the position

The Certified Payroll Clerk at Hubbard Construction Company plays a crucial role in ensuring compliance with the Davis-Bacon Act and related laws by managing payroll for federally funded projects. This position involves reviewing and verifying certified payroll documents for accuracy, ensuring employees are paid prevailing wages, and assisting subcontractors with payroll completion. The role requires strong organizational and communication skills, as well as proficiency in electronic filing systems and Microsoft Office applications.

Responsibilities

• Review Certified Payroll for accuracy by checking Statement of Compliance, Wage and Hour Record, Deduction Record, and Fringe Benefit Record.
• Ensure all pertinent information is complete on payroll documents, including dates, signatures, and job information.
• Verify that employees are paid the correct amounts according to approved wage tables for each job.
• Confirm that all total amounts, including project gross, weekly gross, deductions, and net pay, are accurate.
• Assist subcontractors in understanding and completing Certified Payrolls as needed.
• Resolve inquiries from the Department of Transportation regarding missing payrolls or discrepancies in payroll records.
• Maintain confidentiality of payroll information and manage electronic filing systems.

Requirements

• High school diploma or GED required.
• Minimum of 2 years of administrative work experience required.
• 4 years of construction administration experience preferred.
• Proficient in Microsoft Office Suite (Word, Excel, Access, PowerPoint).
• Experience with SAP preferred.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.

Nice-to-haves

• Experience with electronic filing systems such as LCP tracker, Mars, and Elations.