CERTIFIED PAYROLL SPECIALIST

$62,000 - $70,000/Yr

Roth Staffing Companies - Sacramento, CA

Full-time

Sacramento, CA

Administrative and Support Services

About the position

The Certified Payroll Specialist is responsible for managing payroll processes for 80-100 employees, ensuring accuracy in timesheet collection and entry, and compliance with payroll regulations. This role involves processing payroll, managing 401k benefits, tracking PTO usage, and interfacing with internal customers to meet administrative and payroll requirements. The specialist will also handle certified payroll reporting and assist with accounts payable functions, while maintaining confidentiality and adhering to collective bargaining agreements.

Responsibilities

• Collect and enter timesheets weekly and semi-monthly for job costing.
• Check for accuracy before entering time into payroll module.
• Process payroll via direct deposit or payroll check for 80-100 employees.
• Process 401k benefits, loan payments, and tracking.
• Track and report company PTO usage to managers and employees.
• Interface with internal customers to ensure that all administrative and payroll requirements are met.
• Process online bank transfers, ACH processing, and post EFT payments into accounting system.
• Process Health Savings Account contributions, payments, and tracking.
• Assist with backup for Accounts Payable check processing and payments.
• Review, understand, and implement Collective Bargaining Agreements in accordance with payroll requirements for union employees.
• Enter and update new employee files into accounting software.
• Work with payroll and insurance auditors for annual review of records.
• Collaborate with Accounting Manager to create, update, and improve department processes and procedures using accounting principles.
• Process Certified Payroll weekly and report to DIR, LCP, and EMARS in a timely and efficient manner.
• Process and pay Union Reports monthly.
• Assist with taking mail to post office and bank, as needed.

Requirements

• Proficient use of computers including Microsoft Office Suite (Outlook, Excel, and Word).
• Able to create and understand Excel spreadsheets and formulas.
• Previous experience with computer software for accounting functions such as Job Cost, Payroll, and Accounts Payable.
• Experience with construction accounting software is a plus.
• Excellent communication skills in English in both spoken and written form.
• Strong analytical, organizational, efficiency, and time-management skills.
• Ability to maintain an organized system of physical and digital records.
• Ability to work independently and closely with the Accounting Manager, Project Managers, and Owners.
• Able to maintain employee privacy and keep large amounts of information confidential.
• Able to lift and move up to 50 lbs.
• Able to stand, sit, and walk for extended periods of time.
• Able to type at a computer and talk on the phone for extended periods of time.