Certified Payroll Specialist

$47,008 - $62,005/Yr

Acco Engineered Systems - Pasadena, CA

Full-time - Entry Level

Pasadena, CA

Specialty Trade Contractors

About the position

The Certified Payroll Specialist at ACCO Engineered Systems plays a crucial role in ensuring accurate and timely processing of certified payroll data under the guidance of the Certified Payroll Manager. This position involves a variety of administrative duties related to certified payroll, including the processing of weekly payroll, auditing and reporting prevailing wages, and maintaining certified payroll job folders. The specialist will also be responsible for providing customer support to both prime contractors and subcontractors regarding certified payroll inquiries, ensuring that all parties are informed and compliant with project requirements. In addition to payroll processing, the Certified Payroll Specialist will handle the distribution of subcontractor certified payroll and assist with the start-up paperwork necessary for certified payroll. The role requires monitoring emails for contract information, calculating restitution checks as needed, and maintaining project details in Smartsheet. The specialist will also assist with Union Reports and Status Letters, ensuring that all payroll distributions are completed accurately and on time. General office duties such as filing and copying will also be part of the responsibilities, along with any other tasks assigned by the Certified Payroll Manager. This position demands a proactive approach, as the specialist must recognize what needs to be done and accomplish tasks with minimal supervision. The ability to work under pressure, meet deadlines, and manage multiple tasks simultaneously is essential. Excellent communication skills, both verbal and written, are necessary to effectively interact with team members and external stakeholders. The role also requires a strong aptitude for learning new systems and programs, as well as a commitment to customer service excellence.

Responsibilities

• Processing of weekly certified payroll, including uploads and distribution of reports
• Audit and Report Prevailing Wages per project requirements
• Processing of subcontractor certified payroll, including distribution
• Maintenance of the certified payroll job folders
• Provide customer support to both prime contractors and subcontractors as related to certified payroll
• Monitor emails for contract information
• Calculate and assist in processing restitution checks as needed
• Maintain project CP Smartsheet with project details
• Assist with certified payroll start-up paperwork
• Assist with Union Reports and Status Letters
• Provide assistance as required with regular certified payroll distribution
• Performing general office duties, such as filing, copying, etc.
• Other duties and responsibilities as assigned by the Certified Payroll Manager

Requirements

• 2+ years of previous Construction Union Payroll preferred
• Previous Certified Payroll experience preferred, but not required
• 2+ years of Data Entry experience
• Advanced MS Excel and proficiency in MS Word
• Accurate 10-key by touch and demonstrated data-entry accuracy
• Demonstrated customer service excellence, including professional, courteous phone skills
• Ability to successfully work on several tasks with similar timeframes and similar deadlines
• Ability to work under pressure to meet deadlines
• Excellent verbal and written communication skills
• Excellent interpersonal communication skills
• Strong aptitude for learning new systems and programs
• Ability to work overtime and weekends as required by Supervisor or Manager

Nice-to-haves

• Experience with Smartsheet
• Knowledge of construction industry regulations
• Familiarity with union payroll processes

Benefits

• Competitive wages based on experience and skills
• Opportunities for overtime as needed
• Supportive work environment with a focus on teamwork