Charter School Administrative Assistant

$42,000 - $42,000/Yr

The Montessori Schoolhouse Of Tucson - Tucson, AZ

Full-time - Entry Level

Tucson, AZ

Social Assistance

About the position

The Montessori Schoolhouse is seeking a highly organized and proactive Administrative Assistant to support the team in a dynamic school office environment. This role is essential for ensuring the smooth operation of daily administrative functions and providing excellent support to staff and families. The ideal candidate will have strong communication skills, exceptional attention to detail, and a positive community presence.

Responsibilities

• Manage 'front of house' operations, including answering the door and the phone with warmth and professionalism.
• Supervise student drop off and pick up in the morning and afternoon.
• Perform clerical duties such as filing, data entry, and maintaining organized records.
• Utilize Google Suite and Microsoft Word and Excel for document creation, scheduling, and record keeping.
• Assist in office management tasks, ensuring that supplies are stocked and equipment is maintained.
• Proofread documents for accuracy and clarity before distribution.
• Assist School Director and Business Manager with various tasks ranging from typing up student poems to processing tuition and sending receipts.

Requirements

• Experience as an Administrative Assistant or in a similar clerical role.
• Strong phone etiquette with excellent verbal communication skills.
• Familiarity with office management procedures and basic accounting principles is a plus.
• Proficiency in using Google Suite applications (Docs, Sheets, Calendar) and other computer software.
• Ability to work independently while also being a team player.
• Exceptional organizational skills with a keen eye for detail.
• Experience with proofreading and editing documents for quality assurance.
• Previous experience in a front desk or customer service role is desirable.

Nice-to-haves

• Proficiency in Microsoft Word and Excel.
• Experience in a lively, community-oriented school setting.

Benefits

• Paid time off
• Retirement plan