CHIEF DEPUTY CITY CLERK

City Of Visalia • Visalia, CA

405d • $96,570 - $121,404

About The Position

The Chief Deputy City Clerk serves as the Clerk to the City Council and various City agencies, overseeing the recording of proceedings, preparing reports, and managing municipal elections. This role involves significant administrative support to City Council members and senior staff, ensuring compliance with legal requirements and effective records management.

Requirements

• Strong knowledge of principles and practices of modern public administration.
• Thorough understanding of legal requirements surrounding City Council agendas and meeting proceedings.
• Experience in planning and administering municipal elections.
• Knowledge of compliance with political reform act reporting requirements.
• Familiarity with municipal records management practices and legal obligations related to recording, retention, and disclosure of records.
• Proficiency in budget preparation and analysis.
• Understanding of supervision, training, and performance evaluation.
• Familiarity with federal, state, and local government laws and regulations related to Chief Deputy City Clerk functions.
• Ability to develop and maintain effective working relationships with City Council, staff, and the public.
• Strong problem analysis and resolution skills.
• Ability to develop and present recommendations and prepare business and analytical reports.
• Knowledge of research methodologies and planning.

Nice To Haves

• Experience in a municipal government setting.
• Advanced degree in Public or Business Administration or related field.

Responsibilities

• Attend City Council meetings and oversee the recording of proceedings.
• Distribute relevant information to City Council and staff.
• Conduct research and prepare special reports as requested by Council members and senior staff.
• Prepare and process ordinances, resolutions, and proclamations.
• Organize City Council agendas and related materials.
• Coordinate general and special municipal elections with County government.
• Manage compliance with the Fair Political Practices Commission.
• Update the Conflict-of-Interest Code and ensure timely ethics training is available.
• Train staff on laws including the Brown Act, Public Records Act, and Maddy Act.
• Ensure proper procedures for processing agenda items and records management.
• Provide administrative support to City Council members and senior staff, including scheduling and travel coordination.
• Supervise, train, and evaluate assigned administrative staff.
• Oversee the operation of City Advisory boards, committees, and commissions.
• Establish and manage a public record management system.
• Serve as a liaison between the City Manager, City Council, Department Heads, and community groups.

Benefits

• CalPERS retirement program
• Health, Dental and Vision Insurance
• Longevity Pay
• Onsite City Health and Wellness Clinic (no out of pocket expenses)
• Paid Holidays, Vacation, Sick Leave

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Justice, Public Order, and Safety Activities
• Education Level: Associate degree