Chief Financial and Administrative Officer

National Museum Of Mathematics - New York, NY

Part-time - Senior

New York, NY

Museums, Historical Sites, and Similar Institutions

About the position

The Chief Financial and Administrative Officer (CFAO) at the National Museum of Mathematics (MoMath) is a strategic leadership role responsible for overseeing the financial and administrative operations of the museum. The CFAO will manage an $11 million operating budget, develop financial forecasts, and ensure the cost-effectiveness of the museum's programs and events. This position plays a critical role in supporting MoMath's expansion plans and enhancing its financial sustainability while leading a team of finance and operations professionals.

Responsibilities

• Lead business and financial management for MoMath, including bookkeeping, accounting, payroll, and contract administration.
• Develop, assess, and actively monitor annual budgets and financial forecasts.
• Create a five- to eight-year financial forecast for the anticipated new museum space.
• Analyze and evaluate MoMath's events, programs, and business strategies for cost-effectiveness.
• Oversee regular bookkeeping operations, including accounts payable and receivable, invoices, and bank deposits.
• Partner with the auditing firm to support the creation of Form 990 and the annual audit process.
• Manage general museum administration, including internal logistics and customer communications.
• Prepare reports for the Finance Committee of the Board of Trustees.
• Engage and partner with external stakeholders, including landlords, bankers, and auditors.

Requirements

• Proven experience in financial management and administration, preferably in a nonprofit or museum setting.
• Strong analytical skills with the ability to develop and monitor budgets and forecasts.
• Experience in bookkeeping and accounting practices, including grant and fund accounting.
• Excellent communication and interpersonal skills to engage with various stakeholders.
• Ability to lead and manage a team effectively.

Nice-to-haves

• Experience with capital campaign accounting and reporting.
• Familiarity with nonprofit financial regulations and compliance requirements.
• Knowledge of pricing strategies for events and programs.

Benefits

• Competitive salary commensurate with experience.
• Opportunities for professional development and growth.
• Collaborative and supportive work environment.