CHIEF FINANCIAL OFFICER II

- Manager

Providence, RI

Executive, Legislative, and Other General Government Support

About the position

To oversee the financial administration for a medium-sized and moderately complex department's fiscal and budgetary processes; to be responsible for all departmental fiscal functions including budget development, internal controls, and the fiscal administration of programs funded by state, federal, or other sources; to participate as a key member of the agency's executive leadership team in establishing and updating the agency's strategic planning documents and key performance metrics; and to do related work as required.

Responsibilities

• Oversee the financial administration for a medium-sized and moderately complex department's fiscal and budgetary processes.
• Be responsible for all departmental fiscal functions including budget development, internal controls, and the fiscal administration of programs funded by state, federal, or other sources.
• Participate as a key member of the agency's executive leadership team in establishing and updating the agency's strategic planning documents and key performance metrics.
• Provide leadership and direction for a departmental financial management team.
• Oversee agency staff who perform procurement, accounting and budget tasks using the State's ERP software and other software tools.
• Lead the process to develop agency annual operating and capital budgets.
• Develop effective tools for comparing actual financial operating results with the budget and research and determine the reasons for any variances.
• Develop and implement effective corrective action plans to address variances between budgeted and actual expenditures.
• Present the agency's budget, operating results, corrective action plans and other financial matters to staff at the Office of Management and Budget (OMB), Office of Accounts & Control and legislative finance.
• Prepare all required reports and make presentations to explain budget variances and the associated corrective action plans that will be taken.
• Develop and monitor processes to ensure compliance with various Federal program provisions and Federal OMB Uniform Grants Guidance.
• Manage revenue and cash flow and ensure that funding from all non-general revenue sources, including Federal and restricted sources, is maximized to the extent allowable.
• Provide guidance to agency staff on compliance with generally-accepted accounting principles and ensure appropriate internal controls are implemented to protect agency assets and minimize risk.
• Oversee the maintenance, review and reconciliation of financial information to subsidiary records to ensure compliance with generally-accepted accounting principles and sound internal control principles.
• Make relevant recommendations to the Department Director and senior management team to improve financial processes and internal controls.
• Collaborate with the Department of Administration in financially managing the completion of contracts, grants, purchasing and lease arrangements, and related special projects.
• Interpret federal and state laws and accounting principles to ensure departmental accounting processes and procedures comply.
• Conduct analyses of the costs of various departmental operations to provide recommendations for reducing costs and ensuring that costs are allocated properly to the department's various accounts and funding sources.
• Be responsible and accountable for the proper receipt and disbursement of departmental funds including state, federal and other monies, ensuring that these funds are used for the purposes for which they were intended.
• Evaluate existing programs and develop plans for their expansion, modification or elimination in view of changing needs and the availability of state and/or federal funds.
• Interface with federal and any other funding sources to ensure that all eligible funding resources are made available to the department, and be responsible for developing and implementing corrective action plans, when necessary, in response to federal and state audit findings and recommendations.
• Make recommendations to the Department Director on financial planning and on developing systems for effective administrative and fiscal management, including fiscal and staffing requirements.
• Attend meetings and conferences as required.

Requirements

• Possession of a bachelor's degree in Public Administration, Accounting, Finance, Business Administration or related field.
• A minimum of seven (7) years of management-level experience in the administration and oversight of fiscal/administrative functions such as accounting, accounts examining, budget management or grants administration.
• Or, possession of a master's degree in Public Administration, Accounting, Finance, Business Administration or related field and a minimum of five (5) years of management-level experience in the administration and oversight of fiscal/administrative functions such as accounting, accounts examining, budget management or grants administration.

Nice-to-haves

• Familiarity with state budget process.
• Experience with expenditure and financial reporting/analysis.
• Knowledge of state purchasing and contracting management procedures.
• Experience supervising subordinate staff.
• Working knowledge and ability to extract data from Oracle system.
• Advanced in Excel and Access.