Chief Financial Officer

$140,000 - $170,000/Yr

San Jose Museum Of Art - San Jose, CA

Part-time - Senior

San Jose, CA

Museums, Historical Sites, and Similar Institutions

About the position

The Chief Financial Officer (CFO) at the San José Museum of Art (SJMA) is responsible for directing all financial and administrative functions, which include finance, retail operations, café management, security services, and IT vendor management. Reporting directly to the Oshman Executive Director, the CFO plays a crucial role in collaborating with the Executive Management Team to define and achieve institutional goals. This position requires a detail-oriented and hands-on approach to managing financial operations, ensuring accuracy and seamless execution of all transactions. The CFO will oversee a diverse range of revenue sources that support the Museum's annual operating budget of $6 million, providing a rich platform for a seasoned financial professional to contribute to impactful exhibitions and community engagement initiatives. The ideal candidate will operate with integrity, rigor, and collaboration, balancing the creative environment of the museum with a disciplined approach to financial management. They will work closely with museum leadership, staff, and the board to proactively analyze problems and solutions, driving improved performance across the organization. The CFO will also be responsible for maintaining strong relationships with the Museum's bank and insurance providers, overseeing the annual audit process, and ensuring compliance with financial regulations. This role offers the opportunity to lead the financial strategy of a prominent cultural institution while supporting its mission to deliver educational services and engage with artists and communities.

Responsibilities

• Collaborate with the Executive Director to develop and implement institutional strategies and manage oversight of performance across museum departments.
• Direct the museum's financial and accounting functions, including management of general ledger, accounts receivable, payroll, grants administration, and oversight of accounts payable.
• Maintain and oversee financial records, preparing, promoting, and interpreting financial reports for management and external groups.
• Create a variety of monthly financial reports and present them to various audiences, including the Board, Finance & Policy Committee, and other relevant stakeholders.
• Lead the annual budgeting and planning process; monitor progress and compare results to financial plans, identifying and correcting variances as needed.
• Serve as staff liaison to the Finance & Policy Committee and Audit Committee, overseeing the annual audit process and reviewing annual tax returns.
• Maintain strong working relationships with the Museum's bank and insurance providers, coordinating all business transactions and advising the Executive Director on related issues.
• Collaborate with the Development team to provide financial oversight and strategic input on fundraising initiatives, ensuring accurate tracking and reporting of restricted and unrestricted funds.
• Develop and maintain effective cash management systems to ensure adequate cash balances and proper investment strategies.
• Supervise the Director of Retail and activities of the Museum Store, managing product inventory, systems, and profitability goals.
• Oversee the contracted Security company, negotiating contracts, annual budgeting, and personnel fulfillment, and coordinating museum training in collaboration with relevant directors and managers.
• Partner with IT vendor and Deputy Director to ensure state-of-the-art capabilities for staff computing, integration of IT vendors and software, and management of all related budgets.
• Directly supervise Accountant, Finance Associate, Director of Retail, and part-time staff.

Requirements

• Bachelor's degree required; CPA or MBA preferred.
• Minimum of 10 years of progressively responsible financial leadership experience, with at least five years in budget management, staff supervision, managing investments, risk management, and strategic planning, with an overall organizational budget of at least $5 million.
• Nonprofit experience is highly desirable; art museum experience preferred.
• Significant supervisory experience with the ability to set annual goals, coach, evaluate, and guide professional development.
• Demonstrated strategic thinking abilities and proven experience as a strategic partner.
• Robust presentation skills, with the ability to clearly communicate complex financial information to various audiences, including the Board of Trustees, executive management, and finance committees.
• Strong knowledge of US GAAP, internal controls, and financial reporting.
• Superior analytical and project management skills, with the ability to manage multiple priorities efficiently and effectively.
• Experience working with investment advisors and knowledge of invested assets.
• Ability to represent the Museum with integrity and professionalism, adhering to Museum policies and supporting management decisions in a positive manner.
• Ability to build and maintain effective working relationships with management, staff, the Board of Trustees, donors, vendors, and visitors.

Nice-to-haves

• Experience in a leadership role within a cultural institution or nonprofit organization.
• Familiarity with fundraising and grant management processes.
• Knowledge of financial software and systems used in nonprofit organizations.

Benefits

• Competitive salary range of $140,000 to $170,000 annually.
• Opportunity to work in a dynamic and creative environment.
• Engagement with diverse communities and artists through the museum's programs.
• Professional development opportunities within the museum sector.