Chief Financial Officer

Museum Of Science & History - Jacksonville, FL

Full-time - Senior

Jacksonville, FL

Museums, Historical Sites, and Similar Institutions

About the position

The Chief Financial Officer (CFO) at the Museum of Science and History (MOSH) in Jacksonville is a pivotal role within the organization, responsible for the design and maintenance of all financial and accounting systems. This position oversees the implementation and management of finance and risk management functions, which include accounting processes, payroll, treasury functions, internal controls, budgeting, annual audits, tax compliance, and the administration of property and liability insurance. As a member of the Leadership Team, the CFO will provide strategic leadership to ensure the accurate and timely completion of accounting functions, supervise the finance and HR departments, and foster a collaborative environment across all museum departments. The CFO will also promote financial education among all museum team members and oversee the preparation of financial reports, ensuring that all finance reporting to the Board and Finance Committee is accurate and timely. In terms of leadership, the CFO serves as a strategic leader to plan, develop, organize, implement, direct, and evaluate the Museum's fiscal function and performance. This includes creating key performance indicators (KPIs) that align with the Museum's strategic direction, evaluating the impact of long-range planning, and advising on new programs and regulatory requirements. The CFO will provide strategic financial input on decision-making issues affecting the Museum, evaluate potential revenue generation opportunities, and develop credibility by providing timely and accurate analysis of budgets and financial trends to assist the CEO and Leadership Team. The finance responsibilities include managing all assets, cash, and investments, establishing long-range strategic financial plans, and reporting to the Finance Committee and Board of Directors. The CFO will oversee the budget process, cash flow planning, and ensure compliance with legal and regulatory requirements regarding all financial functions. Additionally, the CFO will manage the payroll function, prepare for and manage the annual audit process, and ensure that all required activities are properly documented. In administration, the CFO will assist in vendor selection for key areas, manage annual commercial insurance policies, and ensure compliance with PCI-DSS and cybersecurity policies. The role also includes access to QuickBooks, Treasury Management systems, and all financial and donor documents, acting as a designated key officer for ongoing policies and licenses in the CEO's absence.

Responsibilities

• Design and maintain all financial and accounting systems.
• Implement and oversee finance and risk management functions.
• Manage accounting processes, payroll, treasury function, and internal controls.
• Oversee budgeting, annual audits, and tax compliance.
• Administer property and liability insurance.
• Provide strategic leadership for accurate and timely accounting functions.
• Supervise the finance and HR departments.
• Promote financial education among museum team members.
• Prepare financial reports for the Board and Finance Committee.
• Serve as a strategic leader to plan and evaluate the Museum's fiscal function and performance.
• Evaluate long-range planning and advise on new programs and regulatory requirements.
• Provide strategic financial input on decision-making issues affecting the Museum.
• Develop credibility by providing timely and accurate analysis of budgets and financial reports.
• Enhance and enforce policies and procedures to safeguard Museum assets.
• Serve as liaison for the Board of Trustees and Finance Committee.
• Evaluate the Finance Department's structure and provide coaching for team members.
• Engage in Museum Committees and provide financial insight for organizational planning.
• Manage all assets, cash, and investments.
• Establish and communicate the long-range strategic financial plan.
• Report to and work closely with the Finance Committee and Board of Directors.
• Evaluate current business performance and modify business strategies as necessary.
• Set and monitor financing strategies and activities.
• Manage liabilities to ensure fiscal soundness.
• Oversee preparation of reports to outside agencies and IRS Form 990.
• Ensure timely and accurate financial reporting for funding and the Board of Directors.
• Maintain appropriate internal controls and financial procedures.
• Prepare and review grant budgets as necessary.
• Ensure legal and regulatory compliance regarding financial functions.
• Work closely with Banks, Auditors, Legal Counsel, and Contractors.
• Prepare requests for proposals for outside contractors as needed.
• Review employee benefits annually and lead the 401(k) Administrative Committee.
• Perform ad hoc analyses and reporting as needed.
• Oversee the performance of the department's tasks and monthly account reconciliations.
• Monitor investment portfolio performance and schedule quarterly reviews.
• Manage the payroll function and prepare for the annual audit process.
• Assist in vendor selection for banking, lending, and subscriptions.

Requirements

• BA/BS in Finance, Business Administration, or Accounting (preferred).
• At least seven years of relevant accounting/finance experience.
• 3-5 years' experience in a nonprofit management position.
• Supervisory experience is required.
• Experience managing a budget of $3+ million.
• Proven leadership in organizational effectiveness and personnel management.
• Experience with QuickBooks and Microsoft 365 applications; experience with Microsoft's Productivity apps is preferred.
• CPA preferred.

Nice-to-haves

• Strong financial management acumen and knowledge of accounting procedures.
• Ability to provide operational-level direction to financial activities.
• Seeks innovative, cross-functional solutions for growth.
• Exceptional analytical and organizational skills.
• Strong interpersonal and communication skills.
• Strong management skills and ability to delegate responsibility.
• Supports a culture that embraces diversity and inclusion.
• Excellent written and oral communication, presentation, and negotiation skills.
• Self-motivated and enthusiastic about the organization.
• Able to anticipate and mitigate crises and liabilities.
• Thorough, ethical, and fully accountable.
• Extensive use and knowledge of QuickBooks, Salesforce, and Microsoft Office applications.

Benefits

• Health insurance coverage.
• Dental insurance coverage.
• Life insurance coverage.
• Short-term and long-term disability insurance policies.
• Retirement benefits including 401(k).
• Paid vacation and holidays.