Chief of Staff, Financial Reporting

SILAC Insurance Company - Carmel, IN

Full-time - Entry Level

Carmel, IN

About the position

The Chief of Staff for Financial Reporting at SILAC Insurance Company will provide comprehensive administrative support to the Senior Vice President of Finance and the Financial Reporting team. This role is crucial in ensuring the smooth operation of the department by managing various office tasks, maintaining filing systems, and facilitating communication within the team and with external stakeholders. The position requires a high level of professionalism and organizational skills to effectively support the team's objectives.

Responsibilities

• Provide a wide range of complex office administration and support to the Senior Vice President of Finance and the Financial Reporting team members.
• Develop, implement, and administer department office systems and procedures.
• Use multiple technical applications including Word, Excel, and Adobe to support the needs of the team.
• Create and maintain various financial filing systems, including paper and electronic files.
• Copy and bind financial reports.
• Manage incoming and outgoing mail for the team.
• Complete expense reports and other paperwork on behalf of the Senior Vice President of Finance and other team members.
• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
• Welcome the team's guests by greeting them, in person or on the phone, answering or directing inquiries.
• Conserve the team's time by reading, researching, collecting, and analyzing information as needed.
• Organize team communications and correspondence, and plan events, both internally and externally.
• Purchase and maintain inventory of supplies for the Carmel office.
• Assist with office maintenance as needed, including providing support for break room, copier, and IT equipment as assigned.
• Complete additional projects and tasks as assigned to support the Financial Reporting team.

Requirements

• Advanced proficiency in Microsoft Office
• Excellent written and verbal communication skills
• Excellent organizational skills including ability to prioritize and coordinate multiple tasks
• Pro-active and highly resourceful with a strong attention to detail
• Ability to function well in a high-paced environment
• High ethical standards to ensure confidential information is handled with discretion
• Service focus to meet the expectations of the team
• Ability to understand the business preferences and priorities of team members
• Flexible hours as dictated by the needs of the team for deadlines, projects, and meetings
• 1-2 years' experience in an administrative role in an office environment.