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Chief of Staff / Project Coordinator
Cayuse Holdings - Arlington, VA
posted about 2 months ago
About the position
The Chief of Staff / Project Coordinator will support a Senior Executive leader in the Department of State, Bureau of Diplomatic Security. This role involves managing administrative tasks at a senior executive level, including meeting support, project scheduling, budgeting, and logistics. The position requires a high level of service, discretion, and the ability to handle multiple projects in a fast-paced environment, while contributing to high-level decision-making processes.
Responsibilities
- Support executives and project teams by managing and facilitating executive tasks including scheduling meetings, creating meeting notes, performing advanced follow-up on action items and creating presentations with some graphic design support.
- Develop presentations and other project related documents and reports.
- Work as a cooperative and collaborative member of a high performing team including 300 other staff.
- Provide high level of quality service consistently.
- Anticipate customer service needs using sound judgment.
- Manage schedules, prioritize tasks, and maintain an efficient workflow.
- Coordinate, track progress, and ensure that deadlines are met, often working closely with various teams updating Senior Leadership.
- Conduct thorough research on technology trends, vendors, and best practices, providing valuable insights to leadership.
- Act as the primary liaison among administrative teams across the directorate, facilitating communication and information sharing.
- Maintain confidentiality and exercise discretion in all communications.
Requirements
- 8 years of executive support experience, preferred.
- 5+ years of experience with assisting federal government executives.
- 2+ years of experience leading projects and assisting executives.
- Must be experienced in Microsoft Office Suite of tools including MS Word, PowerPoint and Excel.
- Knowledge of SharePoint is desirable but not required.
- Must possess problem-solving skills and flexibility to adjust to changing priorities and demands.
- Exceptional communication skills, both oral and written.
- Proficient in Microsoft and Adobe toolsets, including Excel, Word, PowerPoint, Acrobat, etc.
- Proficiency in managing one's own time as well as the time of leadership.
Nice-to-haves
- Knowledge of basic cybersecurity principles to help protect sensitive information and understand potential risks.
- Familiarity with technology and software, such as project management tools, data analysis software, and general IT knowledge.
- Proficiency in tools like ServiceNow, Trello, or Microsoft Project.
Benefits
- Competitive salary range of USD $120,000.00 - USD $150,000.00 per year.
- Opportunity for professional development and training.
- Supportive work environment that values diversity and inclusion.
