Chief of Staff / Project Coordinator

$150,000 - $150,000/Yr

Cayuse Holdings - Arlington, VA

Full-time - Mid Level

Onsite - Arlington, VA

251-500 employees

About the position

The Chief of Staff / Project Coordinator will support a Senior Executive leader in the Department of State, Bureau of Diplomatic Security. This role involves managing administrative tasks at a senior executive level, including meeting support, project scheduling, budgeting, and logistics. The position requires a high level of service, discretion, and the ability to handle multiple projects in a fast-paced environment, while contributing to high-level decision-making processes.

Responsibilities

• Support executives and project teams by managing and facilitating executive tasks including scheduling meetings, creating meeting notes, performing advanced follow-up on action items and creating presentations with some graphic design support.
• Develop presentations and other project related documents and reports.
• Work as a cooperative and collaborative member of a high performing team including 300 other staff.
• Provide high level of quality service consistently.
• Anticipate customer service needs using sound judgment.
• Manage schedules, prioritize tasks, and maintain an efficient workflow.
• Coordinate, track progress, and ensure that deadlines are met, often working closely with various teams updating Senior Leadership.
• Conduct thorough research on technology trends, vendors, and best practices, providing valuable insights to leadership.
• Act as the primary liaison among administrative teams across the directorate, facilitating communication and information sharing.
• Maintain confidentiality and exercise discretion in all communications.

Requirements

• 8 years of executive support experience, preferred.
• 5+ years of experience with assisting federal government executives.
• 2+ years of experience leading projects and assisting executives.
• Must be experienced in Microsoft Office Suite of tools including MS Word, PowerPoint and Excel.
• Knowledge of SharePoint is desirable but not required.
• Must possess problem-solving skills and flexibility to adjust to changing priorities and demands.
• Exceptional communication skills, both oral and written.
• Proficient in Microsoft and Adobe toolsets, including Excel, Word, PowerPoint, Acrobat, etc.
• Proficiency in managing one's own time as well as the time of leadership.

Nice-to-haves

• Knowledge of basic cybersecurity principles to help protect sensitive information and understand potential risks.
• Familiarity with technology and software, such as project management tools, data analysis software, and general IT knowledge.
• Proficiency in tools like ServiceNow, Trello, or Microsoft Project.

Benefits

• Competitive salary range of USD $120,000.00 - USD $150,000.00 per year.
• Opportunity for professional development and training.
• Supportive work environment that values diversity and inclusion.