Chief of Staff to Owner

$80,000 - $100,000/Yr

Kdb Management - Chandler, AZ

Full-time - Mid Level

Chandler, AZ

Real Estate

About the position

At KDB Management, we are searching for a highly qualified chief of staff to work closely with the principal owner of the small family office. From day one, the chief of staff will have an immediate impact on tracking and organizing the projects of others and those specifically assigned to the CoS. These will range from real estate to energy to personal projects for the owner. The ideal candidate will have proven experience in a project management or business organizational role, with a special focus on executive-level advising and collaboration. Financial analysis experience is definitely a plus. The chief of staff will oversee strategic project initiatives from development through successful execution under the guidance of the owner and support staff. This role will assist and communicate with the owner in decision-making, program management, and initiative implementation. A key responsibility will be to identify and communicate blindspots of the organization and owner, aiming to reduce unforced errors. The chief of staff will also review, design, and execute improvements to the organizational structure, find knowledge and skills gaps, and help address them. Improving current processes and coordinating organizational procedures for optimized efficiency and productivity will be essential. Daily responsibilities include serving as a liaison between the owner and staff regarding company climate, employee well-being, project updates, proposals, and planning. The chief of staff will assist the human resources department with new hires, including documentation and onboarding, and collaborate to address and resolve all employee concerns. Overseeing daily operations through collaboration with the owner and staff will involve performing an array of administrative tasks such as managing calendars, generating correspondence, maintaining hard copy and electronic files, planning and coordinating meetings, and scheduling facilities. Building and developing relationships with all employees for increased efficiency and effective responsiveness into existing operations, and helping to define new operational strategies while working with the owner on special projects will also be part of the role.

Responsibilities

• Oversee strategic project initiatives from development through successful execution under the guidance of the owner and support staff
• Assist and communicate with the owner in decision-making, program management, and initiative implementation
• Identify and communicate blindspots of the organization and owner to reduce unforced errors
• Review, design, and execute on improvements to org structure, find knowledge and skills gaps and help address them
• Improve current processes and coordinate organizational procedures for optimized efficiency and productivity
• Serve as liaison between the owner and staff regarding company climate, employee well-being, project updates, proposals, and planning
• Assist the human resources department with new hires, including documentation and onboarding, and collaborate to address and resolve all employee concerns
• Oversee daily operations through collaboration with the owner and staff, performing an array of administrative tasks from managing calendars, generating correspondence, maintaining hard copy and electronic files, planning and coordinating meetings, and scheduling facilities
• Build and develop relationships with all employees for increased efficiency and effective responsiveness into existing operations, and help to define new operational strategies, working with owner on special projects
• Serve as a subject matter expert, handling inquiries and developing action plans to address them, and assisting with the preparation and dissemination of communications

Requirements

• Bachelor's Degree in business, finance or organizational science equivalent
• 2+ years in a business, finance or project management
• Proven experience organizing and directing projects
• Excellent communicator in written and verbal form
• Extremely versatile, dedicated to efficient productivity
• Experience planning and leading strategic initiatives

Nice-to-haves

• Experience with creating budgets
• Consulting experience with a focus on operations management
• Proven success in a project coordination role
• Nimble business mind with a focus on developing creative solutions
• Strong project reporting skills, with a focus on teaching learnings to the organization
• Super-fast typing speed

Benefits

• 401(k)
• Health insurance
• Paid time off