Chief of Staff to the CEO
Firestorm Labs - San Diego, CA
posted 3 days ago
About the position
Firestorm is a VC-backed, defense-meets-Silicon Valley technology company developing mission-adaptable aerial vehicles to put the power back into the hands of the operator. The Chief of Staff to the CEO will play a critical role in supporting the CEO by managing day-to-day operations, driving key strategic initiatives, and ensuring the smooth functioning of executive activities. This role requires a high level of confidentiality, professionalism, and the ability to work in a fast-paced, high-pressure environment. The ideal candidate will have a strong business acumen, excellent organizational skills, and the ability to handle complex tasks with ease. A candidate with an MBA or equivalent experience is highly preferred.
Responsibilities
- Provide high-level administrative support to the CEO, including managing schedules, meetings, and travel arrangements.
- Act as the primary point of contact for internal and external stakeholders on all matters pertaining to the CEO.
- Prepare and edit correspondence, reports, presentations, and other documents as needed.
- Handle confidential information with discretion and maintain the highest level of confidentiality.
- Assist the CEO in developing and executing business strategies, including market analysis, competitive research, and business planning.
- Participate in strategic meetings and provide input on business decisions.
- Prepare briefing materials, reports, and presentations for board meetings, investor presentations, and other key events.
- Lead and manage special projects as assigned by the CEO, ensuring timely completion and alignment with company goals.
- Coordinate cross-functional teams to drive project success and resolve any issues that arise.
- Monitor progress on key initiatives and provide regular updates to the CEO.
- Serve as a liaison between the CEO and other executives, employees, and external partners.
- Facilitate communication and collaboration across departments to ensure alignment with the CEO's vision and objectives.
- Draft and review communications on behalf of the CEO, including emails, memos, and public statements.
- Identify opportunities to streamline processes and improve operational efficiency within the executive office.
- Manage and prioritize multiple tasks and projects, ensuring deadlines are met.
- Anticipate the needs of the CEO and proactively address potential issues.
Requirements
- Minimum of 5 years of experience as an Executive Assistant, with at least 2 years supporting C-level executives.
- Experience in the military defense or technology sector is highly desirable.
- Exceptional organizational and time management skills.
- Strong analytical and problem-solving abilities.
- Excellent verbal and written communication skills.
- High level of proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other business software.
- Ability to manage multiple priorities and work under pressure.
- Strong attention to detail and ability to maintain confidentiality.
- US Citizen, able to obtain and maintain a security clearance.
Nice-to-haves
- Proactive and self-motivated with a strong sense of initiative.
- Highly polished professional demeanor; prior military experience is highly preferred.
- Adaptable and able to thrive in a fast-paced, dynamic environment.
- Strong interpersonal skills and the ability to build relationships with stakeholders at all levels.
- MBA from a reputable institution is preferred or equivalent experience.
Benefits
- Competitive salary and equity
- Comprehensive health, dental, and vision insurance.
- Retirement savings plan.
- Opportunities for professional growth and development.
- Work in a mission-driven environment with cutting-edge technology.
