Chief of Staff to the CEO

$110,000 - $130,000/Yr

Firestorm - San Diego, CA

Full-time - Senior

San Diego, CA

About the position

The Chief of Staff to the CEO at Firestorm plays a pivotal role in supporting the CEO by managing daily operations, driving strategic initiatives, and ensuring the smooth functioning of executive activities. This position requires a high level of confidentiality and professionalism, as well as the ability to thrive in a fast-paced, high-pressure environment. The ideal candidate will possess strong business acumen and excellent organizational skills, with a preference for those holding an MBA or equivalent experience.

Responsibilities

• Provide high-level administrative support to the CEO, including managing schedules, meetings, and travel arrangements.
• Act as the primary point of contact for internal and external stakeholders on all matters pertaining to the CEO.
• Prepare and edit correspondence, reports, presentations, and other documents as needed.
• Handle confidential information with discretion and maintain the highest level of confidentiality.
• Assist the CEO in developing and executing business strategies, including market analysis, competitive research, and business planning.
• Participate in strategic meetings and provide input on business decisions.
• Prepare briefing materials, reports, and presentations for board meetings, investor presentations, and other key events.
• Lead and manage special projects as assigned by the CEO, ensuring timely completion and alignment with company goals.
• Coordinate cross-functional teams to drive project success and resolve any issues that arise.
• Monitor progress on key initiatives and provide regular updates to the CEO.
• Serve as a liaison between the CEO and other executives, employees, and external partners.
• Facilitate communication and collaboration across departments to ensure alignment with the CEO's vision and objectives.
• Draft and review communications on behalf of the CEO, including emails, memos, and public statements.
• Identify opportunities to streamline processes and improve operational efficiency within the executive office.
• Manage and prioritize multiple tasks and projects, ensuring deadlines are met.
• Anticipate the needs of the CEO and proactively address potential issues.

Requirements

• Minimum of 5 years of experience as an Executive Assistant, with at least 2 years supporting C-level executives.
• Experience in the military defense or technology sector is highly desirable.
• Exceptional organizational and time management skills.
• Strong analytical and problem-solving abilities.
• Excellent verbal and written communication skills.
• High level of proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other business software.
• Ability to manage multiple priorities and work under pressure.
• Strong attention to detail and ability to maintain confidentiality.
• US Citizen, able to obtain and maintain a security clearance.

Nice-to-haves

• Proactive and self-motivated with a strong sense of initiative.
• Highly polished professional demeanor; prior military experience is highly preferred.
• Adaptable and able to thrive in a fast-paced, dynamic environment.
• Strong interpersonal skills and the ability to build relationships with stakeholders at all levels.
• MBA from a reputable institution is preferred or equivalent experience.

Benefits

• Competitive salary and equity
• Comprehensive health, dental, and vision insurance.
• Retirement savings plan.
• Opportunities for professional growth and development.
• Work in a mission-driven environment with cutting-edge technology.