Chief of Staff

$150,000 - $170,000/Yr

Glean Technologies - Palo Alto, CA

Full-time - Mid Level

Palo Alto, CA

Specialty Trade Contractors

About the position

The Chief of Staff at Glean will support the CEO in critical decision-making processes, manage communications, and act as a liaison between the CEO and the executive team. This role is designed for a strategic thinker with strong organizational and communication skills, who will handle confidential information with discretion. The position offers a unique opportunity to be involved in high-level strategic planning and operational efficiency initiatives within a fast-paced, innovative environment.

Responsibilities

• Assist the CEO in making major decisions by providing research, analysis, and recommendations.
• Participate in strategic planning sessions and help translate high-level strategies into actionable plans.
• Manage the CEO's email, including prioritizing messages, drafting responses, and ensuring timely follow-up.
• Filter and direct communications to appropriate departments or individuals within the organization.
• Help manage and optimize the CEO's calendar to ensure effective time utilization and prioritization.
• Serve as a liaison between the CEO and the executive team, ensuring smooth communication and collaboration.
• Facilitate executive meetings, including preparing agendas, taking minutes, and tracking action items.
• Coordinate all-hands and company Q&A sessions, serving as an extension of the CEO.
• Oversee and manage special projects as assigned by the CEO, ensuring timely completion within scope.
• Identify opportunities to improve operational processes and implement solutions to enhance efficiency.
• Support the CEO in managing daily operations and addressing any issues that arise.
• Handle sensitive information with confidentiality and professionalism.

Requirements

• 2-4 years of experience in a fast-paced, high-growth environment like Investment Banking, Management Consulting, or Investing.
• Proven ability to manage multiple priorities and projects simultaneously.
• Strong analytical and problem-solving skills.
• Excellent written and verbal communication skills.
• High level of proficiency with office software and tools (e.g., Microsoft Office, Google Workspace, Slack).
• Demonstrated ability to work effectively with senior executives and cross-functional teams.
• Exceptional organizational skills and attention to detail.

Benefits

• Competitive compensation.
• Healthcare.
• Flexible work environment and time-off policy.
• 401k.
• Transparent culture.
• Learning and development opportunities.
• Company events.
• Free meals.