Chief of Staff

Shield Ai - Dallas, TX

Full-time - Mid Level

Dallas, TX

Professional, Scientific, and Technical Services

About the position

The Chief of Staff role at Shield AI is designed to support the VP of Engineering by providing project management and administrative assistance in a fast-paced, technical environment. This position is crucial for ensuring the smooth operation of executive functions, fostering collaboration, and driving efficiency within the engineering team. The role involves managing complex schedules, leading special projects, and enhancing internal processes related to aircraft development.

Responsibilities

• Provide project management support for the VP of Engineering and manage a complex calendar.
• Lead and manage special projects, such as creating workflows to improve cross-functional collaboration, data tracking, or improving internal processes related to aircraft development or engineering milestones.
• Assist in research and customer-facing activities.
• Take charge of fostering an engaging culture in the Frisco office.
• Handle administrative tasks like time management for the team, recruiting requisitions, travel, expense reports, etc.
• Organize meetings for the team, including design reviews and external meetings.
• Assist in managing program schedules for aircraft development.
• Polish slides for meetings and put together documents as needed.
• Assist in recruiting activities, including LinkedIn sourcing, calling candidates, and scheduling interviews.
• Perform additional ad-hoc tasks to support the success and growth of both the engineering team and the wider business.

Requirements

• 5-10+ years of experience in project coordination, program management, or executive assistant roles with a strong focus on engineering or technical teams.
• Proven ability to take initiative, remain proactive, and manage complex projects or schedules with superior attention to detail.
• Demonstrated experience in a fast-paced, technical environment, with the ability to collaborate effectively with engineers and C-suite executives.
• Excellent communication and interpersonal skills, with experience navigating both operational and strategic challenges in technical settings.
• Strong time management and organizational skills, with the ability to ensure accountability for engineering action items.

Nice-to-haves

• Bachelor's degree in a STEM field, such as Electrical Engineering, Mechanical Engineering, Software Engineering, or a related technical discipline.
• Experience supporting C-suite executives in a rapidly growing company.
• Familiarity with technical project management methodologies and tools.
• Experience working on engineering or product development teams.