Chief of Staff

Frontline Source Group - San Antonio, TX

Full-time - Senior

San Antonio, TX

Administrative and Support Services

About the position

The Chief of Staff will assist the CEO in developing and executing strategic initiatives while serving as a key point of contact for department heads, executives, investors, and owners. This role involves monitoring strategic projects, managing day-to-day operations, and leading high-priority initiatives to ensure timely delivery and effective communication across the organization.

Responsibilities

• Assist the CEO in the development and execution of strategic initiatives.
• Monitor the progress of strategic projects and provide insights and recommendations for improvement.
• Coordinate and manage the execution of day-to-day operations.
• Lead and manage high-priority projects and initiatives from inception to completion.
• Develop project plans, allocate resources, and track progress to ensure timely delivery.
• Serve as a liaison between the executive team and other departments to facilitate effective communication.
• Prepare and present reports, briefings, and presentations to the executive team and board of directors.
• Manage internal and external stakeholder relationships.
• Manage the executive’s calendar, including scheduling meetings, coordinating travel, and organizing events.
• Prepare and review executive correspondence, reports, and presentations.
• Handle all travel arrangements and keep the executive informed of any changes.
• Research, draft, and update reports as needed.
• Assist with business planning efforts and high-impact initiatives across the company.
• Organize and coordinate all Board Meetings, Customer Meetings, Investor Meetings, and Leadership Meetings.
• Interact with staff at all levels in a fast-paced environment, remaining flexible and proactive.

Requirements

• Bachelor's degree required.
• 10 years of recent and related experience supporting C-Level executives.
• Expert with MS Office applications, including PowerPoint.
• Highly organized with Type A organizational skills.
• Ability to solve practical problems and deal with variables in situations with limited information.
• Ability to write routine reports and business correspondence.
• Must be a critical thinker and exercise independent judgment.
• Ability to effectively present information and respond to questions from managers, clients, customers, or employees.
• Ability to handle multiple tasks effectively and produce quality work on time.
• Excellent oral and written communication skills.
• Ability to read, analyze, and interpret general business periodicals and procedure manuals.
• Capability to work efficiently and professionally with limited supervision.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• 401k
• PTO on an accrual basis