Chief Of Staff

$85,000 - $150,000/Yr

Vapi - San Francisco, CA

Full-time - Senior

San Francisco, CA

Paper Manufacturing

About the position

The Chief of Staff at Vapi will serve as a crucial support to the CEO, focusing on tracking the company's top priorities, which currently include enterprise sales and recruiting. This role involves building systems to ensure these priorities are met, managing various operational tasks, and contributing to the company's culture. The Chief of Staff will take on responsibilities that the current team cannot handle due to capacity constraints, making it a dynamic and impactful position.

Responsibilities

• Take point on recruiting operations in the first 7 days
• Build system for tracking recruiting funnel for all roles
• Identify candidates, outbound, schedule interviews, draft contracts
• Coordinate external recruiters and recruiting agencies
• Take point on sales back-office operations in the first 14 days
• Track all 'next moves' in sales funnel and ensure they get carried out
• Draft pilot proposals, commercial proposals, and coordinate redlines with legal
• Take point on all business operations in the first 30 days
• Draft invoices to customers and follow-up on late payments
• Onboard new hires and customers
• Take point on all CEO operations in the first 60 days
• Condense email volume down to a set of decisions to be made, present them to the CEO, and carry them out
• Take point on tracking all post-meeting action items and deliverables
• Manage calendar and scheduling

Requirements

• Previous/current consulting experience at top-tier firms like McKinsey or BCG
• Prior experience with startups or a compelling reason to join one
• Experience using LLMs to optimize business processes
• Technical background or education/experience with technical companies