Chief of Staff

Greater Louisville - Louisville, KY

Full-time - Senior

Remote - Louisville, KY

About the position

The Chief of Staff at Greater Louisville Inc. (GLI) plays a crucial role in ensuring the efficient operation of the organization. This position involves close collaboration with the President & CEO to manage organizational priorities, streamline operations, and drive strategic initiatives. The ideal candidate will be a strategic thinker and exceptional communicator, committed to GLI's mission of enhancing the regional economy and supporting local businesses.

Responsibilities

• Provides support to the President & CEO by leading strategic projects and implementing organizational strategies.
• Interacts with staff on behalf of the President & CEO, handling internal issues and scheduling meetings.
• Prepares for and coordinates internal meetings, documenting key topics and action items.
• Represents the President & CEO in external meetings and events when unavailable.
• Supports fundraising efforts and builds relationships with key stakeholders.
• Provides counsel on various issues and helps make informed decisions.
• Gathers and analyzes information for administrative reporting and prepares necessary reports.
• Manages the Executive Assistant to coordinate routine correspondence and meeting logistics.
• Proofreads documents for external distribution.
• Ensures clear and effective communication between the CEO, Board, and senior leaders.
• Oversees board administration and governance processes.
• Assists in the preparation and execution of Board meetings.
• Manages HR functions and financial management with the VP of Finance & Administration.
• Monitors contracts requiring CEO signatures and maintains signed contract files.
• Ensures effective deployment of administrative capacity throughout the organization.
• Helps implement the organization's policies and procedures.

Requirements

• Bachelor's degree required.
• 10 years of administrative support experience.
• 5 years of experience in a senior management or leadership role, preferably in a non-profit organization.
• Excellent oral and written communication skills.
• Proven experience in managing complex projects and cross-functional teams.
• Ability to identify untapped revenue streams and develop strategic initiatives.
• Solid knowledge of office processes and business policy development.
• Proven interpersonal skills in a high-profile environment.

Nice-to-haves

• Familiarity with the industry in which the organization operates.

Benefits

• Flexible hybrid working arrangement
• Competitive pay
• Comprehensive benefits package