Chief of Staff

Cicero Group - Salt Lake City, UT

Full-time - Mid Level

Salt Lake City, UT

Construction of Buildings

About the position

The Chief of Staff will play a crucial role in supporting the CEO in managing key initiatives across various functions, including operations, business development, and organizational strategy. This position requires a strategic thinker with exceptional organizational skills, the ability to manage complex projects, and the aptitude to foster strong relationships across the organization. The Chief of Staff will act as a trusted advisor to the CEO, ensuring alignment of priorities, facilitating communication, and driving key initiatives to successful completion. In this role, you will provide high-level strategic support to the CEO in decision-making, project management, and execution of company-wide initiatives. You will oversee and coordinate the integration process between Cicero and key partners, ensuring seamless operations and alignment of goals. As a key point of contact between the CEO and internal/external stakeholders, you will facilitate effective communication and information flow. You will lead and manage special projects and initiatives as directed by the CEO, ensuring timely and successful delivery. This includes preparing agendas, briefings, and materials for executive meetings, tracking action items, and following up on deliverables. Conducting research, analyzing data, and preparing reports to support the CEO in making informed decisions will also be part of your responsibilities. Additionally, you will work closely with senior leadership and cross-functional teams to align efforts and drive organizational goals, while identifying and implementing process improvements to enhance operational efficiency and effectiveness within the executive office.

Responsibilities

• Provide high-level strategic support to the CEO in decision-making, project management, and execution of company-wide initiatives.
• Oversee and coordinate the integration process between Cicero and key partners, ensuring seamless operations and alignment of goals.
• Serve as a key point of contact between the CEO and internal/external stakeholders, facilitating effective communication and information flow.
• Lead and manage special projects and initiatives as directed by the CEO, ensuring timely and successful delivery.
• Prepare agendas, briefings, and materials for executive meetings; track action items and follow-up on deliverables.
• Conduct research, analyze data, and prepare reports to support the CEO in making informed decisions.
• Work closely with senior leadership and cross-functional teams to align efforts and drive organizational goals.
• Identify and implement process improvements to enhance operational efficiency and effectiveness within the executive office.

Requirements

• Bachelor's degree required; strong academic record preferred.
• Minimum of 4 years of experience in a similar role, preferably within the professional services or consulting industry.
• Exceptional organizational and project management skills.
• Strong analytical and problem-solving abilities.
• Excellent written and verbal communication skills.
• Proven ability to handle confidential information with discretion.
• Demonstrated leadership and interpersonal skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Demonstrates tenacity and resilience in achieving goals.
• Takes real ownership over tasks and drives them to completion.
• Approaches challenges with a proactive, solution-oriented mindset.

Nice-to-haves

• Ability to see the big picture and anticipate future needs.
• Self-starter with a strong sense of initiative.
• Comfortable with change and able to navigate ambiguity.
• Capable of building strong, trust-based relationships with the CEO and senior leadership.

Benefits

• Exposure to high-level decision-making processes.
• Strategic planning experience.
• Executive operations experience.
• Foundation for pursuing an MBA in the future.