Chief of Staff

$175,000 - $200,000/Yr

The Groundwork Collaborative - Washington, DC

Full-time - Senior

Washington, DC

About the position

The Chief of Staff at Groundwork Collaborative will serve as a vital partner to the Executive Director, focusing on optimizing time management, enhancing team culture, and driving strategic initiatives. This role is essential for ensuring that the Executive Director's time is dedicated to high-impact activities and strategic priorities, while also fostering a collaborative environment and improving information flow within the organization.

Responsibilities

• Ensure the Executive Director's highest and best use of time.
• Attend meetings and events alongside or on behalf of the Executive Director, ensuring timely follow-up on all action items.
• Provide consistent and relevant briefing information to the Executive Director.
• Anticipate the Executive Director's needs and proactively prepare solutions.
• Lead and develop the Executive Assistant to align closely with the Executive Director's priorities.
• Review and ensure quality standards are met before work reaches the Executive Director.
• Champion the organization's culture, fostering a positive, collaborative environment.
• Manage the day-to-day operations, ensuring smooth and efficient functioning.
• Foster a collaborative and tightly-knit team that is aligned on goals and strategic objectives.
• Introduce necessary structures, processes, and tools to improve alignment and facilitate information sharing.
• Serve as a central knowledge resource for the leadership team.
• Act as a communication bridge, clarifying and reinforcing the Executive Director's messaging.
• Oversee the hiring process, ensuring alignment with organizational culture and values.
• Translate the Executive Director's visions into actionable steps and manage strategic projects to completion without direct Executive Director involvement.
• Implement and teach a standardized decision-making process to foster consistency and clarity in decision-making.
• Conduct research and monitor industry innovations and emerging trends.

Requirements

• 10-15 years of professional experience, with a background in both supporting a senior executive and managing teams.
• Experience on Capitol Hill, in legal, and/or in human resources is a plus, but not required.
• Skilled in designing, refining, and knowing when to introduce process changes.
• Effective in planning, coordinating, and overseeing cross-departmental projects to meet objectives.
• Proficient in developing and implementing initiatives aligned with organizational goals.
• Experienced in hiring, performance management, and team development.
• Proficient with platforms like Slack, Microsoft Teams, Asana, and Trello to ensure smooth communication and collaboration.
• Builds strong relationships and navigates communication effectively to drive initiatives forward with diverse stakeholders.
• Works to protect the Executive Director's time by synthesizing information, anticipating needs, enhancing efficiency, delegating, and acting on her behalf as needed.
• Embraces a supportive, behind-the-scenes role, focused on assisting the Executive Director.

Nice-to-haves

• Emotional Intelligence
• Stamina

Benefits

• Health insurance
• Cell phone reimbursement
• Parental leave
• Five weeks of vacation and personal leave
• Two week-long office closures
• Additional time off for floating and federal holidays
• Zero-premium health insurance
• Generous HRA
• Retirement match of up to 6%
• Up to 16 weeks parental leave
• Health club reimbursements