Chief of Staff

$100,000 - $110,000/Yr

Battery Park City Authority - New York, NY

Full-time - Mid Level

New York, NY

Heavy and Civil Engineering Construction

About the position

The Chief of Staff position at Battery Park City Authority is a pivotal role that reports directly to the President & CEO and collaborates closely with the Chief Operating Officer. This position is integral to the organization's leadership team, focusing on coordinating and leading high-priority projects aimed at institutional transformation and accountability. The Chief of Staff will play a crucial role in supporting functions related to Board and external stakeholder engagement, ensuring that the organization operates efficiently and effectively in achieving its goals. In this role, the Chief of Staff will be responsible for ensuring that progress is made on priority initiatives, following up on projects and tasks as directed by the President. This includes coordinating with the Project Management Office to ensure that feedback from the President is accurately incorporated, and that project scopes, schedules, and delivery commitments are clearly defined. The Chief of Staff will also be tasked with anticipating potential issues and identifying opportunities, proactively developing plans to address them. Additionally, the Chief of Staff will assess inquiries and meeting requests directed to the President and the Board Chair, determining the appropriate course of action. They will ensure effective preparation and planning for board meetings, providing necessary support to Board Members as requested. The role also involves developing detailed briefings for the President to prepare for both internal and external meetings and events, as well as overseeing the implementation of project scopes, schedules, and budgets. The Chief of Staff will help maintain excellence in customer service across the organization, both for staff and the public, and will provide communication support by drafting memos, presentations, external communications, and social media posts. Furthermore, they will assist in maintaining contact mailing lists and other recordkeeping functions, and provide executive support to ensure smooth operations, including organizing meetings, developing agendas, drafting minutes, managing calendars, and overseeing document management.

Responsibilities

• Ensure that progress is being made on priority initiatives and that projects and tasks are followed up on as directed by the President.
• Coordinate with the Project Management Office to help ensure that feedback from the President is incorporated accurately and that project scopes, schedules, and delivery commitments are clear.
• Anticipate issues as well as identify potential opportunities and proactively develop plans to address them.
• Assess inquiries and meeting requests to the President as well as the Board Chair and determine the proper course of action.
• Ensure that preparation and planning for board meetings is carried out effectively; provide support to Board Members as requested.
• Develop detailed briefings for the President to prepare for both internal and external meetings and events.
• Develop project scopes, schedules, and budgets and oversee their implementation; perform the same duties for other tasks as requested by the President.
• Help develop and maintain excellence in customer service across the organization both for staff and the public.
• Provide communication support including drafting memos, presentations, external communications, and social media posts.
• Assist with the maintenance of contact mailing lists and other recordkeeping functions.
• Provide executive support to enable smooth operations, including meeting organization, agenda development, minutes drafting, calendar management, filing, document management.

Requirements

• A Bachelor's Degree is required.
• At least seven years of experience developing and executing projects to improve organizational operations, with a preference for candidates who have demonstrated experience on an organization's executive team, in the public sector, and with external stakeholders.
• Highly organized and attentive to details.
• Excellent communication skills (verbal and writing).
• Proficiency in MS Word, Excel, and PowerPoint.