Chief Operating Officer

Peyton Resource Group - Miami, FL

Full-time - Senior

Miami, FL

Administrative and Support Services

About the position

In this role, the ideal candidate will oversee the firm's day-to-day administrative and management functions following the Executive Committee's policies, goals, and objectives. The candidate is expected to have at least ten years of experience with professional services firms, demonstrating proven financial management and reporting skills. The position requires a comprehensive understanding of various management functions, including financial management, personnel, information services, facilities management, and administrative policies and procedures. The candidate will direct, administer, and coordinate the activities of multiple departments, including Finance, Accounting, Billing, Records, Business Intake, Facilities, Legal Support Services, and IT. This coordination aims to maximize the firm's performance while ensuring compliance with the firm's goals and objectives. The role involves suggesting and implementing departmental policies, goals, objectives, and procedures in collaboration with the Firm Managing Partner, Executive Committee, Practice Group leaders, and other stakeholders. Additionally, the candidate will determine operational staffing requirements and coordinate hiring and training processes with various departments to align with the firm's strategic objectives. Responsibilities also include negotiating contracts with vendors, reviewing performance reports, and drafting firm directives as necessary. The candidate will be responsible for developing and managing overhead budgets and capital projects in collaboration with the Chief Financial Officer, ensuring that financial and budget activities support firm growth and efficiency. The role also encompasses providing support and leadership in financial management, including planning, forecasting, budgeting, and financial reporting. The candidate will drive the firm's benchmarks for accounts receivables and provide timely analysis of financial trends to enhance performance and business opportunities. Furthermore, the candidate will support the Chief Information Officer in achieving optimal operational capacities and evaluate new technologies to support the firm's growth. Collaboration with the Director of Marketing is also essential to develop and implement marketing and business development plans. The candidate will ensure compliance with firm policies, assist in forecasting personnel and financial needs, and oversee banking relationships and investment recommendations. Overall, this position requires a strategic leader with a strong financial acumen and the ability to drive the firm's objectives forward.

Responsibilities

• Oversee and direct all management functions, including financial management, personnel, information services, facilities management, and administrative policies and procedures.
• Direct, administer, and coordinate the activities of the Finance, Accounting, Billing, Records, Business Intake, Facilities, Legal Support Services, and IT Departments to maximize the firm's performance.
• Suggest and implement departmental policies, goals, objectives, and procedures, conferring with the Firm Managing Partner, Executive Committee, Practice Group leaders, and others as necessary.
• Determine operational staffing requirements and coordinate the hiring and training processes with relevant departments to ensure compliance with the firm's goals and objectives.
• Negotiate specific contracts or agreements with vendors and other obligatory commitments.
• Review and analyze periodic performance reports and draft and implement firm directives and guidelines as needed.
• Develop, analyze, assess, and achieve overhead budgets and capital projects with the Chief Financial Officer.
• Direct and coordinate financial and budget activities to ensure available funding to support firm growth, maximize investments, and increase efficiency.
• Evaluate and advise on the impact of long-range planning, the introduction of new programs/strategies, and regulatory action that reflects and follows the firm's strategy and plans.
• Negotiate lease terms and manage construction buildouts and office space relocations.
• Perform special projects as needed to meet the firm's goals and objectives.
• Provide support, guidance, and leadership to the Chief Financial Officer in financial management, including planning, forecasting, budgeting, variance analysis, profitability analysis, financial reporting, general ledger accounting, billing and collections, cash flow control, banking relationships, investment, tax planning, tax reporting, trust accounting, payroll, pension plans, and other financial management functions.
• Drive firm's benchmarks for accounts receivables.
• Review financial statements and other performance data to measure productivity and goal achievement in determining areas requiring cost reduction and program changes or improvement.
• Provide leadership in continuously evaluating short and long-term strategic financial objectives and goals that align with the firm's expectations and planning.
• Provide relevant and timely analysis of budgets, financial trends, and forecasts to firm and Practice Group Leadership.
• Provide recommendations to strategically enhance financial performance and business opportunities and maintain financial reporting integrity and compliance with federal, state, and local regulatory laws and rules for financial and tax reporting.
• Instill and enforce adequate financial internal controls through business structures and policies.
• Drive annual budget and process to reflect business plans and current momentum.
• Provide support, guidance, and leadership to the Chief Information Officer to achieve optimal operational and technical capacities for the firm assets and evaluate technical needs necessary to support output maximization and growth.
• Review recommended new technologies, assess impact, and offer executive support to the Chief Information Officer accordingly.
• Work closely with the Director of Marketing to recommend, develop, implement, and monitor Firm practice groups, individual marketing, and business development plans and initiatives.

Requirements

• Bachelor's degree in business administration.
• MBA preferred.
• Minimum ten years of experience in a leadership or executive management role.
• Knowledge of business and management principles involved in strategic planning, resource allocation, leadership techniques, and economic and accounting principles and practices.
• Experience with law firms.