Church Secretary: St. Helen Parish

Catholic Diocese Of Cleveland Foundation

Full-time

Onsite

About the position

St. Helen Parish is seeking a dedicated Church Secretary to support the parish's mission and operations. This full-time position involves assisting parishioners, managing administrative tasks, and coordinating sacramental duties, all while embodying the values of the Catholic Church.

Responsibilities

• Welcome visitors and assist them in the office
• Manage and schedule the parish facilities calendar
• Schedule Mass intentions
• Coordinate homebound visits for the Pastor once a month
• Mail the prayer calendar monthly
• Communicate with the parish via email blasts
• Prepare and send thank you letters from the Pastor
• Send Christmas cards
• Assist the Pastor and staff as needed
• Professionally answer phone calls and emails
• Open, sort, and distribute mail
• Secure offertory envelopes in the safe weekly
• Empty candle money into the safe weekly
• Maintain cleanliness in the kitchen and run the dishwasher
• Order office and ministry supplies
• Mail checks and file bills weekly
• Occasionally coordinate bulk mailing
• Find wedding and funeral servers
• Notify music for funerals and baptisms
• Create baptism and wedding certificates
• Input sacramental records into official books and PDS
• Prepare lector books and sheets for Masses
• Enter offertory envelope information into PDS weekly
• Run reports and email family envelopes to Our Sunday Visitor
• Create and adjust the weekly bulletin with the Pastor
• Prepare the weekly calendar for the bulletin
• Order oplatki and palms for Lent and Advent activities
• Perform any other tasks requested by the Pastor, staff, and parishioners

Requirements

• Efficient in Microsoft Office, especially Word and Outlook
• Bachelor's degree or relevant office experience