City of Portland - Administrative Assistant - Public Health Clinic

$39,562 - $41,974/Yr

City of Portland - Portland, ME

Full-time - Entry Level

Portland, ME

Executive, Legislative, and Other General Government Support

About the position

The City of Portland is seeking an Administrative Assistant to join the Public Health Clinic's clinical services team. This role is essential in providing administrative support to ensure efficient operations at the clinic, which serves vulnerable and diverse populations. The ideal candidate will possess strong organizational and communication skills, along with proficiency in various computer applications, to effectively manage scheduling, report preparation, and patient interactions.

Responsibilities

• Greeting and checking in patients.
• Scheduling appointments.
• Report preparation.
• Answering telephones.
• Problem solving.

Requirements

• Thorough knowledge of administrative practices and procedures.
• Excellent customer service skills.
• Good communication and attention to detail.
• Excellent organizational skills.
• Thorough knowledge of modern office equipment practices and procedures.

Nice-to-haves

• Experience as an administrative assistant in a fast-paced setting is desired, clinical setting preferred.
• Experience working with a diverse population.
• Experience with multi-line phone system.
• Knowledge of Excel and other computer software utilized by individual departments.

Benefits

• Free employee health insurance with the completion of wellness incentives.
• Thirteen paid holidays.
• Sick, vacation, and personal leave.
• Life, dental, vision and income protection insurances.
• Choice of retirement plans, including a pension plan.
• Use of City recreation facilities.
• Discount on professional development programs through USM and Thomas College.