Civil Construction Project Coordinator

$41,600 - $54,080/Yr

Reynolds Construction - Nashville, TN

Full-time - Entry Level

Onsite - Nashville, TN

Heavy and Civil Engineering Construction

About the position

The Project Coordinator plays a crucial role within the Project Management Team, overseeing various administrative tasks related to project purchasing, documentation, and accounting from the bidding phase through to project closeout. This position is essential for ensuring smooth project operations and effective communication among team members.

Responsibilities

• Set up new projects including creating binders/files, office trailers, and temporary utilities.
• Organize and manage the flow of hardcopy and digital information to and from project team members.
• Create project contact lists and maps, and procure signs if required.
• Manage the submittal process and maintain a submittal log.
• Prepare meeting materials and minutes as needed.
• Collect JHA's/JSA's and submit them to clients as required.
• Maintain a master vendor list and communicate ideas for improving workflow processes.
• Assemble and transmit subcontracts and purchase orders with input from PM/PE.
• Track and request insurance certificate renewals and bonds as required.
• Process prime contract and subcontract change orders.
• Collect packing slips and validate vendor invoice accuracy.
• Assign invoices to vendor PO/Subcontract and work with PM and project accountant for timely project billings.
• Monitor A/R log and follow up on payment status as required.
• Prepare and verify accuracy of lien waivers and coordinate with vendors and subcontractors for collection.
• Assemble T&M billings from supporting cost and field reports.
• Assist with project close-out, collecting warranty information and operation and maintenance manuals.
• Perform various administrative tasks such as answering phones, composing correspondence, and scheduling travel arrangements.

Requirements

• High school diploma or GED required.
• Experience in construction or project coordination is preferred.

Nice-to-haves

• Experience with project management software.
• Strong organizational skills and attention to detail.
• Excellent communication skills.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance