Civil Construction Project Coordinator

$41,600 - $54,080/Yr

Reynolds Construction - Jacksonville, FL

Full-time - Mid Level

Onsite - Jacksonville, FL

Heavy and Civil Engineering Construction

About the position

The Project Coordinator plays a crucial role within the Project Management Team at Reynolds Construction, LLC. This position is responsible for overseeing various administrative tasks related to project management, including purchasing, documentation, and accounting from the project's inception through to its closeout. The Project Coordinator ensures that all project-related information is organized and efficiently communicated among team members, contributing to the overall success of construction projects.

Responsibilities

• Set up new projects by creating binders/files, office trailers, and arranging temporary utilities and supplies.
• Organize and manage the flow of hardcopy and digital information to and from project team members.
• Create project contact lists and maps, and procure signage if required.
• Manage the submittal process and maintain a submittal log.
• Prepare meeting materials and minutes as needed.
• Collect JHA's/JSA's and submit them to clients as required.
• Maintain a master vendor list and communicate ideas for improving workflow processes.
• Assemble and transmit subcontracts and purchase orders with input from PM/PE.
• Track and request insurance certificate renewals and bonds as required.
• Process prime contract and subcontract change orders.
• Collect packing slips and validate vendor invoice accuracy.
• Assign invoices to vendor PO/Subcontract and work with PM and project accountant to process timely project billings.
• Monitor A/R log and follow up on payment status as required.
• Prepare and verify accuracy of lien waivers and coordinate with vendors and subcontractors on the collection of required lien waivers.
• Assemble T&M billings from supporting cost and field reports.
• Assist with project close-out, collecting warranty information and operation and maintenance manuals.
• Perform various administrative tasks such as answering phones, composing correspondence, scheduling travel arrangements, and making copies.

Requirements

• High school diploma or GED required.
• Experience in construction project coordination or related field is preferred.

Nice-to-haves

• Strong organizational skills and attention to detail.
• Ability to communicate effectively with team members and clients.
• Proficiency in project management software and tools.

Benefits

• Health savings account
• Health insurance
• Dental insurance
• 401(k)
• Paid time off
• Employee assistance program
• Vision insurance
• 401(k) matching
• Life insurance
• Referral program
• Retirement plan