(Classified) Elementary Site Secretary

Guthrie Public Schools - Guthrie, OK

Full-time

Guthrie, OK

About the position

The Elementary Site Secretary plays a crucial role in the daily operations of the school, serving as the first point of contact for students, parents, and visitors. This position requires a dynamic individual who can thrive in a fast-paced office environment, managing multiple tasks efficiently while maintaining a welcoming atmosphere. The secretary will be responsible for a variety of administrative duties, including answering phones, greeting visitors, and handling correspondence. Additionally, the role involves maintaining student records, scheduling appointments, and assisting with the organization of school events and activities. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to communicate effectively with a diverse range of individuals. In this role, the secretary will also support the school administration by providing clerical assistance, managing office supplies, and ensuring that the office runs smoothly. The position requires a proactive approach to problem-solving and the ability to adapt to changing priorities. The Elementary Site Secretary will work closely with teachers, staff, and parents to facilitate communication and support the educational environment. This position is essential for creating a positive and efficient school experience for all stakeholders involved.

Responsibilities

• Serve as the first point of contact for students, parents, and visitors.
• Answer phone calls and respond to inquiries in a professional manner.
• Maintain student records and ensure confidentiality.
• Schedule appointments and manage calendars for school administration.
• Assist in organizing school events and activities.
• Handle correspondence and distribute information as needed.
• Manage office supplies and maintain an organized office environment.
• Provide clerical support to teachers and staff as required.

Requirements

• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to work in a fast-paced environment and manage multiple tasks.
• Proficiency in office software and technology.
• Experience in an administrative or secretarial role is preferred.

Nice-to-haves

• Familiarity with school administrative processes and procedures.
• Experience working in an educational setting.