Clerical & Admin Specialist I

$45,760 - $45,760/Yr

Northstar Memorial Group - Hayward, CA

Full-time

Hayward, CA

Personal and Laundry Services

About the position

NorthStar Memorial Group is seeking a Clerical & Admin Specialist to support the administrative teams at Chapel of the Chimes in Hayward, California. This role is essential for ensuring seamless operations throughout the client family life cycle, providing support from initial meetings to final arrangements. The specialist will act as a key point of contact, maintaining organization and consistency in all interactions, and contributing to a supportive environment for client families.

Responsibilities

• Maintain Master files including creating, providing copies, merging, duplicating, tracking, and scanning into HMIS.
• Operate a telephone system handling a large call volume.
• Ensure all invoices are double-checked for accuracy and coded before forwarding to accounts payable.
• Assist with the preparation and ordering of materials needed by leadership such as park brochures, business cards, name badges, and training materials.

Requirements

• 1+ years of administrative support experience.
• Computer knowledge including Windows, MS Word, MS Excel, HMIS, word processing, spreadsheets, database, and presentation software.
• Ability to work well in a team-based environment.
• Ability to learn new software and conduct new tasks.
• Professional communication and organizational skills.
• Valid driver's license.
• High School Diploma or equivalent.