Clerical- Long Term Sub

South ST Paul Public Schools Health Reimbursement Arrangement Trust • Saint Paul, MN

382d

About The Position

The Clerical/Admin Assistant position at South St. Paul Public Schools is a long-term substitute role focused on providing administrative support within the Community Learning Center. The role involves managing daily office operations, assisting with student enrollments, and facilitating communication between staff, students, and families. The position requires flexibility and adaptability to meet the dynamic needs of the school environment.

Requirements

• High school diploma or GED
• Entry-level position

Responsibilities

• Open the office and front door at 7:20 AM.
• Check and respond to messages, transferring or forwarding as needed.
• Attend and participate in the start-of-day meeting, making a schedule/to-do list based on the meeting.
• Operate the door and check in/out daily devices.
• Assist agencies in locating students by looking up their schedules.
• Answer phones and respond to inquiries as needed.
• Approve teacher absences and prepare for substitute teachers by running rosters and checking out/in sub laptops.
• Show visiting staff to their assigned rooms and provide tours of the building.
• Set enrollment meetings for new students and contact families to coordinate attendance of required staff.
• Enroll students in Campus after meetings and paperwork are completed.
• Communicate with tech, food services, and transportation regarding student needs.
• Enter student schedules in Campus and set up accounts in Odysseyware.
• Coordinate with transportation for any follow-up needed on student transport arrangements.
• Prepare necessary materials for students' first day, including printed schedules and technology access.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED