Clerk, Accounts Receivable

$50,960 - $50,960/Yr

Bakemark USA - Pico Rivera, CA

Full-time - Entry Level

Pico Rivera, CA

11-50 employees

Merchant Wholesalers, Nondurable Goods

About the position

The Accounts Receivable Clerk at BakeMark is responsible for managing daily deposit functions for customer payments, ensuring the accuracy of invoices, and conducting research on payment discrepancies. This entry-level position requires effective communication with clients and sales teams to resolve billing issues and maintain accurate records. The role is supervised by the Director of Credit and Collections and plays a crucial part in supporting the financial operations of the company.

Responsibilities

• Prepares customer checks for posting by sorting in customer number sequence.
• Posts daily cash deposits and prepares calculator tapes on check deposit batches.
• Posts daily customer check payments into the NDS Accounts Receivable system.
• Reviews Bad Credit Report when instructed by the Regional Credit Manager.
• Issues Delivery Authorization numbers for delivery exceptions when needed.
• Provides customers and Sales Representatives with skipped invoice numbers and amounts.
• Accesses the online banking system and prints the daily bank NSF transaction information.
• Posts NSF transactions, including NSF fees, into the NDS system.
• Refers daily NSF activity to the Senior Credit Analyst.
• Communicates effectively and positively to build rapport with customers and Sales Representatives.
• Reconciles research and responds to customer and Sales Representative questions regarding payment discrepancies, invoice adjustments, deposit postings, and terms of payment.
• Prepares written correspondence to customers regarding account status.
• Enters customer notes into Credit Strategy.
• Sends invoice copies and proof of deliveries per customer's request.
• Researches and documents customer account adjustments, including customer refunds, credit and debit memos, and payment applications.
• Documents and submits for approval small balances and bad debt adjustments.
• Maintains related files and records in accordance with company practices and regulatory requirements.
• Acts as liaison for communications between Accounting, Sales Representatives, other departments, and customers to provide customer information.
• Provides outside auditors with requested information related to Accounts Receivable and customer account balances.
• Performs other tasks as directed by the Director of Credit and Collections or Senior Management.

Requirements

• High school diploma or GED
• Minimum of two years Accounts Receivable experience
• Strong computerized Accounts Receivable skills
• Beginning spreadsheet and word processing skills
• Excellent listening, verbal, and written communication skills
• Detail-oriented and organized
• Ability to work effectively under pressure

Nice-to-haves

• Experience with Microsoft Excel
• Customer service skills
• Baking knowledge

Benefits

• Paid holidays
• Health insurance
• Dental insurance
• 401(k)
• Paid time off
• Vision insurance
• 401(k) matching
• Life insurance