Clerk III - Child Nutrition

Fort Bend Independent School District - Sugar Land, TX

Full-time

Hybrid - Sugar Land, TX

Educational Services

About the position

The Clerk III position is responsible for performing advanced clerical tasks that support the operations of the assigned department within the Child Nutrition sector. This role involves a variety of duties including data entry, record maintenance, and general clerical support, ensuring efficient departmental operations and adherence to established policies.

Responsibilities

• Provide general clerical support to the assigned department, including serving as a mail clerk and maintaining records of invoices.
• Categorize and file purchase orders, invoices, statements, etc.
• Request services or supplies from vendors/contractors by phone.
• Prepare electronic spreadsheet budget reports or process the annual budget for the department.
• Answer phone inquiries, providing information, transferring calls, or taking messages as applicable.
• Order office supplies, forms, and maintain supply/form inventories.
• Perform a wide range of data entry processing in a central office, gathering and recording employee work order data.
• Maintain inventory data files and support staff as required or requested.
• Review requisitions for accuracy and ensure approvals are in place, entering data to complete purchase orders.
• Prepare, file, and maintain a variety of department-related documentation, including payroll files and absence/substitute reports.
• Gather and record student attendance, employee work schedules, or timecards.
• Prepare correspondence, assemble and disseminate materials and mailings, and assist with department activities.
• Maintain supervisor's/manager's calendar, make appointments, and schedule travel.
• Assist with student/financial management system, focusing on daily transactions of invoicing, credits, billing, and petty cash management.

Requirements

• High School diploma or GED, supplemented by courses in keyboarding and office practices.
• Minimum of 3 years of clerical experience, preferably in an educational office environment.
• Experience in general office procedures, report preparation, record maintenance, data collection, and processing work orders.
• Proficient in Microsoft Office and database management.
• Thorough knowledge of business office procedures, practices, and equipment, as well as business English and office terminology.
• Ability to understand and follow oral and written directions.
• Effective communication skills, both orally and in writing.
• Ability to work independently on assigned tasks and maintain confidentiality.

Benefits

• Flexible work options, including the possibility of remote work at the discretion of the leader.