Clerk III - Sheriffs Office

$35,797 - $35,797/Yr

Franklin County - Ottawa, KS

Full-time - Entry Level

Ottawa, KS

Executive, Legislative, and Other General Government Support

About the position

The Clerk III position at the Sheriff's Office involves performing moderately complex clerical duties, including filing, recording, and entering reports submitted by officers. The role requires maintaining records, submitting reports to criminal justice agencies, and managing the evidence room. The position demands technical recordkeeping skills and the ability to operate various office equipment while adhering to federal and state laws and organizational policies with limited supervision.

Responsibilities

• Prepares reports, summaries, or replies to inquiries, selecting relevant information from various sources.
• Compiles and prepares moderately complex statistical reports from various information sources.
• Assists with the coordination and organization of schedules and projects as requested.
• Communicates with customers, employees, and other individuals to answer questions, disseminate or explain information, and address questions.
• Computes, records, and proofreads data, records, descriptions, and other information for records or reports of other administrative staff.
• Types, formats, proofreads, composes and edits correspondence and other documents for self and others.
• Maintains and updates filing, mailing, database systems, and records, either manually or using a computer.
• Uses a variety of computer hardware and software systems to enter and produce correspondence, reports, tables, schedules, and maintain evidence/property.
• Researches information in files and computer databases and provides summary of findings as requested.
• Maintains departmental accounts and comprehensive records of a wide variety; prepares and codes expenses and vendor transactions.
• Maintains departmental supplies and performs complex filing duties with accuracy.
• Makes copies and sends faxes; records messages and forwards to appropriate personnel.
• Performs moderately complex clerical accounting duties.
• Prepares and electronically logs a variety of documents, applications, and orders.
• Completes other duties as assigned.

Requirements

• Must possess a valid driver's license.
• Associate's degree in business, political science, or equivalent from a two-year college or technical school; or two to three years related experience and/or training in business or law enforcement field; or equivalent combination of education and experience.

Nice-to-haves

• Bachelor's degree in business, political science, or equivalent from an accredited four-year college or university; or four to five years related experience and/or training in business or law enforcement field; or equivalent combination of education and experience.
• Experience in customer service (1 year preferred).

Benefits

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance